Legal Receptionist

Position Summary As the Front Desk Receptionist, you will play a critical role in creating a positive first impression for the firm. You will manage the reception area, handle incoming communications, and ensure the smooth operation of daily office logistics. This position requires a high degree of professionalism, strong organizational skills, and the ability to thrive in a fast‑paced legal environment. Key Responsibilities Telephone & Communication Management : Answer, screen, and direct incoming calls professionally and efficiently. Take accurate messages and ensure timely follow‑up. Client Services : Greet clients and visitors warmly and professionally. Provide exceptional front‑desk client services and assist with inquiries. Conference Room Coordination : Open, prepare, and set up conference rooms for meetings, including arranging seating, technology (AV equipment, video conferencing), refreshments, and ensuring rooms are clean and ready. Reset rooms after use. Administrative Support : Handle general administrative tasks such as mail distribution, courier coordination, scanning, copying, and maintaining the reception area. Office Appearance : Maintain a neat, professional, and welcoming front desk and lobby area at all times. Team Collaboration : Work closely with attorneys, paralegals, and support staff to ensure seamless office operations. Qualifications Experience : Previous experience as a receptionist, preferably in a law firm or professional services environment, is strongly preferred. Skills Excellent verbal and written communication skills. Professional phone etiquette and a warm, approachable demeanor. Strong organizational and multitasking abilities. Proficiency in Microsoft Office (Outlook, Word, etc.) and general office equipment. Ability to handle confidential information with discretion. Attributes : Punctual, dependable, detail‑oriented, and capable of working independently while remaining part of a collaborative team. Benefits Health Dental Vision PTO Bonus 401k Match Pension #J-18808-Ljbffr CyberCoders