Associate Vice President, Administrative Services

Job Description

Job Description:\n\nTitle: Pikes Peak APT Job Posting\nPosition Type: Professional Tech Full time\nCollege: Pikes Peak State College\nLocation: Colorado Springs\nSalary Range: Starting at $145,000 annual gross\n \nWho We Are:\nPikes Peak State College is the largest and most diverse college in the Pikes Peak region, serving students with a wide range of goals, experiences, and responsibilities. Our students include recent high school graduates, working adults, military-affiliated students, parents, first-generation students, career changers, transfer students, and lifelong learners.\n Our mission is to provide high-quality educational opportunities to all, with a focus on student success and community needs. We fulfill that mission by creating affordable, flexible, and accessible pathways that help students transfer to four-year institutions, enter the workforce, advance their careers, and build better futures close to home.\n As the needs of our students, employers, and communities continue to evolve, so do we. PPSC embraces innovation that is human-centered, ethical, and focused on student learning. Through strong workforce partnerships and the thoughtful integration of emerging technologies, including artificial intelligence, we prepare students not only for today's opportunities, but for what's next.\n We're looking for people who are passionate about access, collaboration, innovation, and student success. Whether you work in the classroom or behind the scenes, your contributions help create opportunities that change lives. At PPSC, our vision is simple: Students Succeed at PPSC.\n \nJob Summary:\nThis is a NON-CLASSIFIED employment opportunity and is exempt from the State Classified Personnel System. Visit the State of Colorado for Classified employment opportunities. \n Under the direction of the Vice President of Administrative Services/Chief Financial Officer (VPAS/CFO), and within a progressive responsibility and delegated authority model, the Associate Vice President of Administrative Services (AVPAS) provides strategic leadership and operational oversight for assigned non-academic and administrative functions.\n\n The AVPAS assists the VPAS/CFO in the leadership and coordination of the College's financial and administrative operations, which may include Budget & Business Services, Financial Services, Auxiliary Services, Information Technology and Support Services (ITSS), Campus Police, Procurement & Contracts, Facilities, Foundation Finance & Operations, Capital Projects, and other areas as assigned.\n\n This position supports financial and administrative planning, budget development and management, regulatory compliance, internal controls, risk management, institutional effectiveness, and responsible stewardship of college resources. The AVPAS analyzes financial and operational information, develops recommendations, leads or participates in cross-functional initiatives, and supports implementation of college priorities and strategic objectives.Leadership Profile\n The successful candidate will demonstrate:\n • Strategic Leadership: Ability to connect financial and administrative operations to institutional priorities, long-term planning, and organizational effectiveness.\n • Financial Acumen: Strong understanding of budgeting, financial analysis, forecasting, resource allocation, internal controls, and fiscal accountability.\n • Operational Effectiveness: Ability to oversee diverse functions, identify opportunities for improvement, and promote efficient and responsive services.\n • Collaboration and Communication: Ability to build productive relationships and communicate effectively with financial and non-financial audiences.\n • Judgment and Stewardship: Demonstrated integrity, discretion, sound judgment, accountability, and commitment to responsible management of institutional resources.\n • Service Orientation: Commitment to responsive, accessible, and high-quality service that supports students, employees, and the College community.\nDuties & Responsibilities:\n1. Provides leadership and oversight for assigned Administrative Services functions and supports the VPAS/CFO in the planning, implementation, and evaluation of college administrative operations.\n 2. Coordinates activities across Administrative Services to promote effective communication, collaboration, accountability, efficiency, and continuous improvement.\n 3. Assists in developing and implementing divisional goals, policies, procedures, internal controls, performance measures, and operational standards consistent with college priorities and applicable requirements.\n 4. Participates in the development and administration of annual budgets, grants, capital resources, and multi-year financial plans, including monitoring expenditures, forecasting resource needs, and recommending adjustments.\n 5. Supports management of the College's all-funds budget and financial planning processes, including analysis of financial trends, resource allocation, and long-term sustainability.\n 6. Serves as a financial and administrative advisor to the VPAS/CFO, providing analysis and recommendations regarding financial performance, resource needs, operational issues, and institutional priorities.\n 7. Assists with annual financial audits, compliance reviews, reporting requirements, and other College, state, system, or regulatory deliverables.\n 8. Monitors compliance with applicable federal, state, local, Board, system, and College policies, procedures, and regulations and assists with implementation of required changes.\n 9. Supports risk management and internal control activities, identifying potential financial and operational risks and recommending appropriate mitigation strategies.\n 10. Leads or participates in institution-wide initiatives and special projects, including cross-functional process improvement, organizational assessments, and strategic initiatives.\n 11. Prepares, reviews, and presents financial and administrative information, including reports, executive briefings, Board materials, presentations, and project deliverables.\n 12. Represents the VPAS/CFO and Administrative Services at College, system, Board, committee, community, and external meetings as assigned.\n 13. Promote effective and responsive administrative services through collaboration with faculty, staff, students, executive leadership, system and state representatives, vendors, and other stakeholders.\n 14. May exercise delegated authority on behalf of the VPAS/CFO and may serve as Acting Vice President of Administrative Services during the VPAS/CFO's absence.\n 15. Performs other related duties as assigned consistently with the scope and responsibilities of the position.\nKnowledge, Skills, and Abilities\n• Comprehensive knowledge of fiscal management, budgeting, financial analysis, forecasting, internal controls, compliance, and resource allocation.\n • Basic understanding of administrative functions within a complex organization, including Facilities, Capital Projects, ITSS, Campus Police, Procurement & Contracts, Auxiliary Services, Foundation Finance & Operations, Budget, and Financial Services.\n • Proficiency with financial and accounting ERP systems, institutional data and reporting platforms, Microsoft Office, and related business applications.\n • Ability to analyze complex financial and operational information and develop sound recommendations.\n • Ability to communicate financial, operational, and regulatory information clearly to both financial and non-financial audiences.\n • Strong organizational, analytical, problem-solving, decision-making, and project management skills.\n • Ability to manage competing priorities and complex projects while meeting deadlines and organizational objectives.\n • Ability to exercise sound judgment and discretion when addressing complex or sensitive issues.\n • Demonstrated ability to develop effective working relationships across organizational levels and functional areas.\n • Ability to navigate differences effectively and respectfully in the workplace.\n • Adhere to college policies and procedures.Minimum Qualifications:\n• Master's degree in Accounting, Finance, Business Administration, Public Administration, or a closely related field from an accredited institution.\n • Seven years of progressively responsible management and supervisory experience, including responsibility for multiple departments, programs, or functional areas.\n • Five years of progressively responsible experience in fiscal management, accounting, budgeting, and reporting.\n • Five years of experience developing, administering, and monitoring a budget of $75 million or more within a complex organization involving multiple funding sources or funding mechanisms.\n • Demonstrated experience providing financial analysis and administrative recommendations to executive leadership.\n • Demonstrated effective written, verbal, interpersonal, and presentation skills.\n • Demonstrated proficiency with Microsoft Office applications, including advanced Excel skills and ERP platforms.\n Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge. Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.\nPreferred Qualifications:\n• Certified Public Accountant (CPA) or other relevant professional certification or credential.\n • Five years of experience developing, administering, and monitoring a budget of $100 million or more within a complex organization involving multiple funding sources or funding mechanisms.\n • Experience in a community college, public higher education institution, or similarly complex public-sector organization.\n • Experience working across multiple Administrative Services functions such as Facilities, Capital Projects, ITSS, Campus Police, Foundation Finance & Operations, Budget, Procurement & Contracts, Financial Services, and Auxiliary Services.\n • Experience with all-funds budgeting, multi-year financial planning, capital planning, grants, or other complex funding environments.\n • Experience with enterprise resource planning (ERP), institutional data, analytics, and reporting systems such as Banner, Workday or other similar platforms.\n • Experience preparing and presenting complex financial or operational information to executive leadership, governing boards, committees, or other non-financial audiences.\n • Experience leading cross-functional initiatives, organizational assessments, process improvements, or institutional effectiveness efforts.\nSelection Process:\nFor full consideration, all application materials must be received by 4:00 p.m. on September 24, 2026. \n Pikes Peak State College reserves the right to close the job posting once a sufficient applicant pool has been obtained. \n Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.\n Visa support is not available for this position.\nApplication Instructions: \nPikes Peak State College will conduct reference checks and a criminal background check on the selected candidate. Employment offers and continued employment are contingent upon successful completion of a criminal background check.\n Application must be submitted online. Incomplete applications may not receive full consideration. A complete application will include:\n Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.\n Resume - Reflect experience, education, knowledge, skills, and abilities. \n Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are required if hired for the position. \n Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.\nAdditional Information/Benefits:\nWork Life Balance\n Pikes Peak State College offers a generous amount of annual leave and sick leave. Depending on your employment category and full or part-time status, Pikes Peak State College offers 15 hours a month of annual leave and 10 hours a month of sick leave accrual. There are paid holidays and alternate paid holidays which allow the college to be closed Christmas Day through New Year's Day. Eligibility is defined by your employment FTE status.Tuition Reimbursement\n Education and your success are a priority at Pikes Peak State College. We encourage you to develop job skills and abilities which will benefit you as well as our college. Eligible employees, their eligible dependents, and spouse/domestic partners may enroll in credit courses at any of the Colorado Community College System. Eligibility is defined by your employment FTE status.Health, Dental & Vision\n Pikes Peak State College offers a comprehensive benefits package designed to provide you and eligible dependents, spouse/domestic partner, with a broad range of employer paid and employee paid benefit options. In addition to medical coverage, the college offers dental and vision insurance plans to choose from. Eligibility is defined by your employment FTE status.Retirement\n Pikes Peak State College participates in Colorado Public Employees' Retirement Association (PERA) contribution rates. State employees are required to a mandatory contribution of a percentage of their salary to the plan, and the college contributes a percentage as well. While you are enrolled in PERA, you do not pay Social Security. In addition, there are supplemental retirement plans available through three other vendors.Flexible Spending Accounts\n Flexible Spending Accounts (FSA) offer you an easy way to pay for eligible medical and childcare expenses with money that's set aside with a pre-tax benefit. Eligibility is defined by your employment FTE status.Disability Coverage\n Pikes Peak State College offers disability insurance to help you meet needs should you become unable to work due to an illness or injury.Life Insurance\n Pikes Peak State College offers life insurance paid for by the college to eligible employees. Supplemental life and accidental death and dismemberment insurance policies are available for those interested in additional coverage. Eligibility is defined by your employment FTE status.Additional Leave Programs\n Pikes Peak State College offers additional leave programs such as bereavement leave, jury leave, community and parental academic leave, Family and Medical Leave (FML), and Colorado Family and Medical Leave Insurance (FAMLI).