Legal Secretary

Job Summary The legal secretary/administrative assistant supports multiple immigration attorneys and paralegals. This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions includes drafting, revising, editing and formatting correspondence and documents with great attention to detail. Other functions include calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The successful candidate is a very organized, detail‑oriented team player possessing at least two years of recent immigration secretary experience, including electronic filing. Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources to achieve objectives. Provide support for four or more attorneys and paralegals in immigration law matters and backup support as needed. Interact with internal departments, outside agencies, vendors and clients. Draft, revise and proofread correspondence and other documents as directed. Handle a wide variety of confidential, time‑sensitive material. Work with teams to complete conflict checks and open new client engagements as requested; maintain docketing for immigration attorneys. Maintain calendars, CLE, reports and time records. Coordinate travel arrangements as needed; assist with expense reimbursement. Perform other office administrative functions, including data entry, filing client documents into a document management system, preparing and sending client documents via USPS and overnight delivery services, photocopying and scanning. Qualifications/Skills Required At least two years of recent experience in a legal administrative assistant role within a law firm supporting immigration attorneys and paralegals. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Strong verbal and written communication skills, with excellent proofreading abilities. Ability to respond to deadlines in a timely manner, balance workload, and take initiative. Proficiency with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software such as expense and document management systems is a plus. Strong interpersonal skills and ability to work well in a cooperative, small office environment in a large firm; communicate effectively with attorneys and support staff at all levels. Punctual with excellent attendance. Educational Requirements High school diploma or equivalent required. Four‑year college degree preferred. For Massachusetts, the expected salary range for this position is between $36.00 and $42.00 per hour. Compensation will be determined based on experience and other factors permitted by law. Benefits Medical, dental, vision, life and disability insurance 401(k) retirement plan Flexible spending and health savings account Firm‑paid holidays, vacation, and sick time Employee assistance program and other firm benefits We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law. #J-18808-Ljbffr