Legal Administrative Assistant

The Direct Hire Division of Consilio, LLC is working with a top law firm that is seeking to hire a legal assistant to join their team in Boston . This position is not with Consilio directly; it is a direct hire, permanent opportunity with the law firm. The Legal Assistant (LA) provides a wide range of administrative and clerical support to attorneys and legal teams. This role is essential in ensuring the smooth operation of the firm’s administrative functions and requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. This position will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasks and assignments, ensuring work is properly allocated and completed on time. This position is located in the firm's Boston office and offers a hybrid work schedule of three days in person, two days remote after initial onboarding and training. More About the Role Provides practice‑specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions and can prioritize work accordingly. Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy. Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensure all work products are easily accessible and up to date. Collaborates with other LAAs or LEAs to complete more complex projects or provide administrative support for any assigned attorneys. Provides mentorship, guidance, and delegation to LSAs who assist with projects as appropriate. Provides key status updates on projects to any assigned attorneys, offering or delegating direct‑action support in the event of escalation. Organizes and monitors assignments within the firm’s workflow tool, ensuring that administrative tasks are properly allocated and completed on time. These projects can include but are not limited to time entry and expense reimbursements. Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy to attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiates follow‑up at the attorney’s request. Serves as a trusted advisor for associates, partners, or other attorneys. LAAs will be expected to handle confidential or sensitive matters using discretion and to promote professionalism and exceptional service in all interactions with attorneys, clients, and other business professionals. More About You The below job competencies and skills are required for the Legal Administrative Assistant position in order to perform the job successfully: High School Diploma or GED. Bachelor’s Degree in legal studies, business administration, or a related field preferred 2 years’ experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role. The ability to communicate effectively in the native language of the region via e‑mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Prior experience working with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc. Must have the ability to adapt to application upgrades and the use of AI‑Powered Tools for document production, review, and case research. Must have ability to demonstrate flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice. Must have the ability to be flexible within a fast‑paced environment and ensure that all deliverables and work products adhere to firm best practices, and a willingness to receive constructive feedback from attorneys and managers. Open to collaborating with and supporting Legal Support Assistants (LSAs) as appropriate. Works well under pressure and able to stay positive and productive. Must have a general familiarity with legal terminology, documentation, and best practices for law firms or similar settings. Exhibits strong attention to detail and excellent problem‑solving skills that enable them to make quick decisions. Possesses prior experience in workflow‑management related roles. Demonstrates proficiency in virtual firm collaboration tools such as Zoom and Microsoft Teams to communicate with internal and external resources on behalf of the attorney’s practice. Effectively communicates, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produces deliverables, answers phone calls, and replies to correspondence in an efficient and responsive manner. Provides timely, accurate, and quality work product. Successfully meets deadlines, expectations, and performs work duties as required. Fosters positive work relationships. Complies with all firm policies and practices. Engages in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on‑screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. Ability to work under pressure and manage competing demands in a fast‑paced environment. Performs all other duties, tasks or projects as assigned. Additional Logistics The firm’s expected hiring range for this position is $78,000 to $100,000 per hour depending on the candidate’s geographic market location. Non‑exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. The firm offers a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k). ELS Consilio, LLC’s Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. #J-18808-Ljbffr