Legal Administrative Assistant

Summary The Legal Administrative Assistant (LAA) supports attorneys and legal teams in the firm’s Boston office, delivering administrative and clerical services that maintain the smooth operation of the firm’s functions. High organization, attention to detail, and the ability to manage multiple tasks simultaneously are essential. Responsibilities Provide practice-specific support to associates, partners, and attorneys, prioritizing work according to practice needs. Draft, edit, and proofread legal documents, communications, files, and presentations to ensure accuracy. Oversee the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Collaborate with other LAAs or LEAs to complete more complex projects or provide administrative support for assigned attorneys. Mentor, guide, and delegate to Legal Support Assistants (LSAs) as appropriate. Provide key status updates and direct-action support to attorneys during escalation. Organize and monitor assignments within the firm’s workflow tool, ensuring administrative tasks are properly allocated and completed on time, including time entry and expense reimbursements. Oversee billing matters, including approval forms and collaboration correspondence, ensuring prebills are processed accurately and timely and serving as a proxy attorney for billing queries. Ensure final bills are delivered on time and follow up when requested by attorneys. Act as a trusted advisor and handle confidential or sensitive matters with discretion, promoting professionalism and exceptional service. Desired Skills Excellent written and verbal communication in English. Initiative and willingness to learn new skills and tools, including AI-powered document production. Prior experience with Microsoft Office, legal software such as iManage, Aderant, DocXTools, Innova, and other law-firm tools. Adaptability to application upgrades and evolving practice needs. Strong attention to detail and problem-solving skills. Experience in workflow-management and virtual collaboration tools such as Zoom and Microsoft Teams. Ability to thrive under pressure, remain positive, and work efficiently in a fast-paced environment. General familiarity with legal terminology, documentation, and best practices for law firms. Minimum Education High School Diploma or GED. Preferred Education Bachelor’s Degree in legal studies, business administration, or a related field. Minimum Years of Experience Two (2) years of experience working in a legal setting under the supervision of an attorney or office administrator. Essential Job Expectations Effectively communicate verbally and in writing with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence efficiently and responsively. Provide timely, accurate, and high-quality work products and meet deadlines. Foster positive work relationships and comply with all firm policies and practices. Perform tasks required for physical and sedentary activity, including extended computer use and virtual conference calls. Manage competing demands in a fast-paced environment. Perform any other duties, tasks or projects as assigned. Physical Demands Sedentary work; occasional lifting up to 10 pounds. Primary work performed seated at a computer. Work Environment Hybrid work arrangement combining remote and in-office work, determined in coordination with the hiring manager. Disclaimer This job description is not intended to describe all elements of the work that may be performed by every individual in this classification and may be modified at the firm’s discretion. It does not alter the at-will nature of employment. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions. Contact View email address on click.appcast.io to request an accommodation. Compensation and Benefits The expected hourly rate ranges from US$37.50 to $48.75, depending on geographic location. The position is non-exempt and includes overtime in accordance with applicable laws. Benefits include medical, dental, vision insurance and a 401(k) plan. Equal Opportunity Employer DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr DLA Piper LLP (US)