Administrative Assistant

Job Description

Job Description

Office Administrator

Position Summary

The Church Administrative Assistant provides administrative and clerical support to the pastor(s), church staff and Committee Chairs. This role helps ensure smooth day-to-day office operations, assists with communications, supports events and ministry coordination, and maintains accurate records.

Key Responsibilities

●        Office & Administrative Support

●        Answer phones, respond to emails, and direct inquiries to the appropriate staff or Committee Chair.

●        Serve as first point of contact for visitors and vendors.

●        Maintain an organized filing system (paper and/or digital) for church records.

●        Coordinate printing, mailing, office supplies, and general administrative tasks.

●        Communications & Publications

●        Assist with weekly/monthly communications (bulletins, newsletters,                   announcements).

●        Update and maintain information for church events on the church website and       social media (as assigned).

●        Draft or assist with correspondence using templates and approved messaging.

●        Records & Database Management

●        Maintain church  databases/spreadsheets for members, volunteers, attendance, or   other tracked items.

●        Keep track of forms, registrations, and basic documentation related to events and ministries.

●        Ensure confidentiality of sensitive information.

●        Event & Ministry Support

●        Support event planning with scheduling, room setup coordination, and                  communication to staff, Committee Chairs and volunteers.

●        Help prepare materials for worship services, meetings, and ministries.

●        Coordinate calendars to avoid scheduling conflicts and support staffing needs.

●        Volunteer & Visitor Assistance

●        Assist volunteers with schedules, contact lists, and event logistics.

●        Support and provide follow-up for inquiries, prayer requests, an information requests.

Qualifications

●        High school diploma or equivalent (associate’s degree or relevant coursework preferred).

●        1+ year of administrative or office support experience (preferred).

●        Proficiency with Microsoft Office (Word, Excel, Outlook).

●        Experience with databases and scheduling tools or ability to learn quickly).

●        Strong written and verbal communication skills.

●        Ability to work independently, prioritize tasks, and maintain attention to detail.

●        Respectful demeanor and commitment to the mission of the church.

Personal Qualities

●        Organized, reliable, and professional.

●        Warm, welcoming approach to visitors and members.

●        Discretion with confidential information.

●        Team-oriented mindset and flexibility during busy seasons (holidays, program launches, etc.).

Schedule & Work Environment

●       Hours: e.g., part-time (20–30 hours/week) or full-time (40 hours/week)

●        Days: Monday–Friday with occasional evening/weekend support for events

●        Location: On-site in the church office