AP Coordinator

Location: Miami, Florida, United States Job ID: R0144703 Date Posted: 2026-10-23 Company Name: Hitachi Rail USA, Inc. Profession (Job Category): Finance Job Schedule: Full time Work Arrangement: Onsite About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organization to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in. Job Description Hitachi Rail is looking for an enthusiastic self-motivated Accounts Payable Specialist in Miami, FL who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The Accounts Payable Specialist will maintain current accounts and assist in payment functions. The job also includes analysis of invoices to assign payments to the proper cost centers or projects, working with vendors to resolve past due invoices and reconcile monthly statements with vendors, supporting other departments as applicable. Review and maintain Accounts Payable inbox for incoming invoices from suppliers daily. Match purchase orders, receiving documents and invoices to ensure accuracy of supplier invoices & supporting documentation received. Process accounts payable transactions (invoices, credit memos and debit memos) in SAP accurately and efficiently, in a timely manner, as per documentation received and obtain approval prior to payment. Responsible for the accuracy and completeness of G/L Account, Cost Center and WBS coding of A/P Vouchers, within company guidelines. Assists with payment issuance, e.g., pulls invoices for payment and verifies accuracy of invoices selected for payment. Reconciles monthly statements from vendors and handles any discrepancies. Reconciles purchase order positions/lines for each vendor. Assists in monthly closing and supports Finance function during internal and external Audits (in accordance with applicable Company guidelines). Maintain vendor files and communicate with vendors regarding payment inquiries. Contact Key Vendors on a regular basis to reconcile their accounts and ensure that all invoices have been received and payments applied correctly. Maintain and update AP Reports on a weekly basis. Communicate with the Procurement & Supply Chain Functions the status of all Key Vendor accounts and support resolving any issues regarding payment status. Prepare a complete and accurate list of Accruals for month-end closing. Maintain complete and organized records and files including all paid and unpaid AP Vouchers Respond to all requests and communications in a timely manner. Adhere to all organizational policies & procedures. Performs other duties as assigned by manager or designee. Skills & Knowledge Strong attention to detail, ability to work in a fast-paced environment. SAP or similar MRP / ERP Experience. Microsoft Excel for reconciliations/data analysis and Outlook for email correspondence. Ability to work independently. Maintain a positive, professional working relationship and communicates well (both verbal and written) with outside vendors and co-workers. Work as part of a team and assists and supports other members of Operations and Accounting. Education and Experience Bachelor’s degree in Accounting, Finance, or related field preferred, but not required. Minimum of 2 to 3 years experience in an A/P role. Training available. Industrial / Manufacturing background experience a plus. Equal Opportunity Employer Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to View email address on click.appcast.io. Queries other than accommodation requests will not be responded to. At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer. We would be delighted if you would be one of our followers at Hitachi brings together the world’s greatest minds to help breathe life into new possibilities and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons. 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