Administrative Coordinator

Join an Award-Winning Team Salary: $50,000–$55,000 annually Bonus Opportunity: Quarterly Performance Bonus up to $1,500 (up to $6,000 annually ) Schedule: Monday–Friday | 8:30 AM – 5:30 PM Benefits Medical Insurance Dental Insurance Vision Insurance 401(k) Retirement Plan Two (2) Weeks Paid Time Off Paid Holidays Quarterly Performance Bonus Program Signal Security is seeking a highly organized and detail-oriented Administrative Coordinator to join our growing team. This position plays a vital role in supporting payroll, recruiting, employee onboarding, accounts payable, accounts receivable, benefits administration, and overall office operations. If you're someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in accuracy and organization, we'd love to meet you. Primary Responsibilities Payroll Administration Review and process employee onboarding information into ADP Audit payroll records for accuracy before payroll processing Investigate and resolve employee payroll questions Process payroll adjustments and corrections Coordinate payroll approvals with leadership Coordinate payroll check distribution when necessary Recruiting & Human Resources Assist with recruiting and hiring initiatives Create and maintain online job postings Review applicants and coordinate with hiring managers Process onboarding paperwork and employment documentation Complete I-9 and employment verification requirements Maintain employee personnel files and records Employee Benefits & Compliance Administer employee benefit eligibility Coordinate payroll deductions for insurance benefits Process employee separations Manage ACA reporting and compliance Process wage garnishments, child support, and income withholding orders Accounts Receivable & Billing Monitor customer accounts for outstanding balances Communicate professionally with customers regarding invoices and payments Assist with collections Resolve customer billing questions Track customer credits and account adjustments Accounts Payable Process vendor invoices through Ramp Monitor invoice approvals and payment status Maintain purchasing documentation and receipts Administrative Support Answer and direct incoming phone calls Receive and distribute incoming mail Manage office supply inventory Administer Verizon business phone accounts Provide administrative support to leadership Qualifications Preferred Qualifications Two or more years of administrative or office management experience Experience with payroll processing Experience with billing, accounts payable, or accounts receivable Strong Microsoft Office skills, especially Excel, Outlook, and Word Excellent organizational and time management skills Outstanding written and verbal communication skills High attention to detail and accuracy Ability to maintain strict confidentiality Ability to prioritize multiple tasks in a fast-paced environment Experience with the Following is a Plus ADP Workforce Now Payroll administration Human Resources Employee onboarding Recruiting Benefits administration Collections Ramp or similar accounts payable software #J-18808-Ljbffr Middleton Place