PT - Accounts Payable/Accounts Receivable Specialist

iMPact Business Group

Job Description

We are seeking a detail-oriented and accountable Accounts Payable & Receivable Specialist to support daily financial operations and maintain accurate financial records.

This role is responsible for processing payables and receivables, maintaining clean and accurate records, and assisting with reconciliations and issue resolution. The position plays an important role in ensuring financial data is reliable, complete, and properly documented.

All payments require proper documentation and verification, including 3-way matching where applicable. This role serves as a key control point in protecting financial integrity.

Core Responsibilities

Accounts Payable (AP)

Process vendor invoices accurately and on time
Perform 3-way matching (invoice, purchase order, and receiving documentation) prior to payment
Ensure all invoices are properly supported, approved, and aligned with company records before release of funds
Identify discrepancies (pricing, quantities, duplicate invoices, missing documentation) and resolve prior to payment
Maintain organized and complete AP records with full audit trail

Accounts Receivable (AR)

Generate and issue customer invoices accurately and timely
Apply incoming payments correctly to customer accounts
Track outstanding balances and assist with collections follow-up
Investigate and resolve billing discrepancies, short pays, and disputes

Reconciliation & Accuracy

Assist with account reconciliations (vendor, customer, bank, and GL accounts)
Research and resolve discrepancies, including identifying prior payments or missing entries
Experience in identifying and resolving discrepancies independently is required.
Ensure all transactions are properly recorded, traceable, and supported
Maintain documentation in an audit-ready condition

Financial Controls & Risk Awareness

Follow strict financial controls to ensure all payments are accurate, authorized, and properly documented
Identify and escalate potential fraud, phishing attempts, or suspicious vendor communications
Verify changes to vendor payment information through established validation procedures
Maintain awareness of common fraud schemes (fake invoices, payment diversion, duplicate billing)
Ensure compliance with company approval and documentation requirements at all times

Accountability & Expectations

This role represents financial interests first
No payments are processed without proper documentation, verification, and approval
Responsible for identifying and preventing errors, duplicate payments, and unauthorized transactions
Must be comfortable identifying discrepancies and following through on corrections

What Success Looks Like

Transactions are accurate, complete, and timely
Records are organized, traceable, and audit-ready
Discrepancies are identified early and resolved fully
Issues are solved-not passed along

Qualifications

2-4 years of experience in Accounts Payable, Accounts Receivable, or bookkeeping
Working knowledge of GAAP
Experience with reconciliation and discrepancy resolution
Proficiency in QuickBooks and Microsoft Excel
ERP experience (Deltek Costpoint preferred)
Strong attention to detail and organizational skills
Clear and professional communication skills

Apply

Vacancy posted 2 days ago

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