Senior Executive Assistant

Job TitleFull-time roleResponsibilitiesDirectly supports a C15 level manager and generally supports an entire departmentManages day-to-day calendar(s) of senior management; arranges meetings and secures meeting roomsArranges conferences, meetings, and events as required by the Unit; establishes priorities on behalf of manager or teamCoordinates travel arrangements; prepares and distributes schedules/agendas for travelAssists team members with documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation, and expense reportsHandles incoming calls; responds to inquiriesOrders supplies and processes invoices through Procure to Pay systemProcesses and follows up on Virtual RequestsPrepares and reviews materials and correspondence for meetingsMaintains and updates files/records, produces reports, and various correspondenceHandles sensitive materials; maintains appropriate levels of confidentialityPerforms other duties and functions as assignedAppropriately assesses risk when business decisions are made, demonstrating particular consideration for the company's reputation and safeguarding the company, its clients, and assets, by driving compliance with applicable laws, rules, and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing, and reporting control issues with transparency.RequirementsPrevious office administration experience preferably within a large and complex financial services or similar organizationSelf-motivated and detail-orientedConsistently demonstrates clear and concise written and verbal communication skillsProficient in Microsoft OfficeEducationBachelor's/University degree or equivalent experience Axelon