Part-Time Bilingual Administrative Assistant (Japanese-English)

Job Description Job Description Administrative Staff Part-Time (20 hrs) / Non-Exempt Wage Range: $25/hr - $35/hr Position Description: The role of Administrative Staff is to provide administrative, secretarial, clerical and accounting support to maintain an efficient office environment. Responsibilities: Answer phones and transfer to the appropriate staff member Take and distribute accurate messages Greet public and clients and direct them to the correct staff member Coordinate messenger and courier service Receive, sort and distribute incoming mail Monitor incoming emails and answer or forward as required Prepare outgoing mail for distribution, including FedEx packages requested by the management Fax, scan and copy documents Maintain office filing and storage systems Update and maintain databases such as mailing lists, contact lists and client information Retrieve information when requested Update and maintain internal staff contact lists Type documents, reports and correspondence Coordinate and organize appointments and meetings Assist with event planning and implementation Monitor, maintain and order office supplies, as well as break-room products Perform work related errands as requested such as going to the post office and bank Keep office area clean and tidy Set up cubicle/room/counter for new hires, and clean up after separation Schedule pick-up requests with shredding company Accounts payable duties, including issuing checks, scanning and uploading invoices and payments to EFE Issue invoices and mail to clients or forward PDF copy to engagement staff for e-mail Print out, assemble and bind financial statements Assemble individual tax returns and send out to clients Qualifications: Required Proven administrative or assistant experience Excellent time management skills and ability to prioritize work Attention to detail and problem-solving skills Competent computer skills including MS Office, Excel, or equivalents Internet skills including use of e-mails, group messaging and data collection Proficient business-level English and Japanese (speaking and writing) skills required Reliable Team player Benefits: 401k retirement plan Paid sick Paid volunteer time off / Matching Donations Referral bonus program Note: Benefits may vary depending on specific employment terms #J-18808-Ljbffr