Operations Coordinator

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 23 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward. What You’ll Do The Operations Coordinator provides hands‑on operational support to the Salt Lake City office, ensuring the smooth and efficient day‑to‑day functioning of office operations. This role supports a wide range of service areas including office services, mail and delivery, print production, facilities, food services, supplies, purchasing, guest services, space planning and safety and security initiatives. Operations Support & Coordination Support daily office operations across multiple service areas to ensure efficiency and consistency. Coordinate project and event planning meetings and assist in execution as needed. Collaborate with operations teams to streamline processes and improve service delivery. Track project progress, identify areas for improvement and maintain accurate documentation and records. Provide general administrative and operational support as needed. Print, Copy & Digital Services Create and manage digital service job tickets and ensure accurate billing records. Perform print production tasks using high-volume printers, scanners and copiers. Process a variety of file types and convert documents to PDF format as needed. Coordinate with internal stakeholders and external vendors to complete print requests accurately and on time. Mailroom & Delivery Services Manage incoming and outgoing mail, including courier services (FedEx, UPS, certified mail, etc.). Track, log and route mail and messenger items efficiently. Coordinate specialty packaging and customer‑specific delivery requests. Facilities & Office Support Assist with general office maintenance, repairs and equipment upkeep. Support office moves, furniture setups, conference room configurations and new‑hire workspace preparation. Partner with facilities teams and vendors to ensure timely resolution of service requests. Safety, Security & Emergency Preparedness Support implementation of safety and security programs, including emergency response and life‑safety drills. Assist with coordination of training programs such as CPR/AED and emergency‑preparedness initiatives. Partner with physical security and building management teams as needed. Property Management Coordination Serve as liaison between internal teams and building/property management for facility‑related requests and issues. Track and follow up on building work orders and service tickets. Customer Service & Communications Provide a high level of customer service to attorneys, staff and visitors. Monitor departmental email inboxes and respond to or route requests appropriately. Coordinate internal and external resources to meet service needs in a timely manner. What You’ll Bring Education & Experience Bachelor’s degree preferred or equivalent relevant experience. Minimum of 3 years of experience in operations, facilities or office services roles. Experience in mailroom and/or print production environment strongly preferred. Strong customer service orientation with demonstrated ability to deliver results. Excellent organizational and multitasking skills with ability to manage competing priorities. Strong interpersonal skills and ability to build relationships across all levels of an organization. Effective written and verbal communication skills. Ability to work independently and collaboratively in a fast‑paced environment. Professional demeanor with strong judgment and discretion. Ability to lift up to 25 pounds. Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint). Familiarity with print production and document management systems preferred. This position operates in a professional office environment and regularly uses standard office equipment such as computers, phones, printers and copiers. The role may require standing, walking and lifting materials up to 25 pounds as part of daily operational responsibilities. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability or on any other basis prohibited by applicable law. #J-18808-Ljbffr