Staff Accountant

Job Description

Job Description

Position Summary

As the Staff Accountant you will be responsible for preparing journal entries, detailed reports and account reconciliations.

Essential Duties and Responsibilities

• Perform general accounts analysis and reconciliations, including bank statements, fixed assets, employer’s benefit costs, accruals and prepaid expenses.
• Prepare ledger entries by maintaining files and records, and reconciling accounts.
• Prepare and post journal entries.
• Prepare and analyze account reconciliations.
• Processes Invoices for Vendors and performs accounts payable functions and record keeping within the organization's established policies.
• Reviews invoices, bills, vouchers, or other documents for accuracy, completeness and corrections before entering into records.
• Perform expense coding, voucher preparation, match and accurately enter AP invoices into System (Visual) including inventory, freight, expense reports and other types of expenses.
• Route invoices and obtain approvals from Department Managers.
• Research and obtain necessary supporting documents and approval. Follow-through on discrepancy issues and approvals.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Produces check runs with necessary back up for approval (weekly) and mail checks after signatures are obtained.
• Reconcile vendor statements to system payable balances, research and correct discrepancies.
• Maintain Filing for AP documents.
• Email and voicemail correspondence promptly.
• Keep Supervisor aware of problem issues with vendors.
• Provide month-end accrual information by end of day 2 of close.
• Provide supporting documentation for audits.
• Contact customers regarding overdue accounts.
• Monitor AR Aging report.
• Investigate and resolve customer inquiries.
• Work with Program Manager in reconciling payments, credits and any short-pays.
• Other duties as assigned

Position Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• Bachelor’s degree in Finance or Accounting required.
• One or more years’ experience in an accounting role preferred, or a self-starter and able to follow instructions and take on challenges.
• Manufacturing or aerospace experience a plus.

Knowledge, Skills and Abilities:

• Proficiency in math, ability to effectively read, write and verbally communicate in English
• Demonstrated commitment for process improvement.
• Analytical approach and attention to detail. Ability to multi-task in a fast-paced environment.
• Ability to make/implement effective decisions.
• Proficient in Microsoft Office. Advanced excel skills
• Excellent communication (both oral and written) skills and strong interpersonal skills.