Senior Total Rewards HRIS Specialist

Job Description

Job Description

My AMAZING client is seeking a Senior Total Rewards & HRIS Specialist, a mission-driven , detail-oriented professional who thrives in a fast-paced environment and takes pride in delivering accurate, high-quality work. The ideal candidate brings strong HRIS expertise, including UKG Pro or UKG Ready , advanced Excel skills, and experience managing benefits and HR data. If you are a proactive problem-solver who enjoys improving processes, optimizing systems, and making a meaningful impact through both technology and employee support, THIS JUST MIGHT BE YOUR DREAM JOB!!! Qualified candidates , please send your resume to: kathie.calderara@ LHH.com

Title: Senior Total Rewards & HRIS Specialist

Location: Oakland, CA or San Diego, CA (Hybrid)

Employment Type: Full-Time

Key Responsibilities

HRIS Administration & Optimization

• Serve as the primary administrator and subject matter expert for the organization's HRIS platform.
• Manage system configurations, security roles, permissions, workflows, and user access.
• Audit current system processes and identify opportunities for optimization and automation.
• Build, test, and deploy automated workflows to improve efficiency and reduce manual processes.
• Manage system updates, enhancements, testing, and implementation of new functionality.
• Create and maintain system documentation, process maps, and user guides.
• Partner with leadership to develop and execute a strategic HRIS enhancement roadmap.

Benefits & Total Rewards Administration

• Administer employee benefit programs including medical, dental, vision, life insurance, disability, and retirement plans.
• Serve as the primary liaison with benefit carriers, brokers, consultants, and third-party administrators.
• Coordinate employee enrollments, life event changes, qualifying event processing, and terminations.
• Lead annual Open Enrollment planning and execution, including employee communications, system configuration, testing, and carrier coordination.
• Monitor benefit plan competitiveness and provide recommendations to leadership regarding program enhancements.
• Respond to employee inquiries regarding benefits, eligibility, enrollments, and plan administration.

Compliance & Risk Management

• Ensure compliance with applicable federal and state regulations including ACA, COBRA, ERISA, HIPAA, ADA, FMLA, and Section 125 requirements.
• Support preparation, auditing, and submission of compliance reporting and required notices.
• Assist with internal and external audits related to employee data, benefits, and HR operations.
• Maintain accurate records and documentation to support compliance and regulatory requirements.

Data Management, Reporting & Advanced Excel Analysis

• Utilize advanced Excel functions including Pivot Tables, VLOOKUP/XLOOKUP, formulas, data validation, and reporting tools to analyze HR and benefits data.
• Create recurring and ad hoc reports, dashboards, and workforce analytics for HR leadership and business partners.
• Reconcile monthly benefit invoices and investigate billing discrepancies.
• Perform ongoing audits to ensure employee data accuracy, consistency, and completeness.
• Analyze trends, identify data discrepancies, and recommend corrective actions.
• Support regulatory reporting including ACA, EEO-1, and other workforce reporting requirements.

Integrations & EDI Management

• Manage HRIS integrations and electronic data exchanges with benefit carriers and external vendors.
• Monitor EDI feeds and troubleshoot transmission errors or data discrepancies.
• Validate enrollment data, eligibility files, and demographic information to ensure accurate data flow between systems.
• Coordinate testing, implementation, and ongoing maintenance of integrations and carrier connections.
• Ensure data privacy and security standards are maintained for all employee information exchanges.

Cross-Functional Partnership & Support

• Partner closely with HR, Finance, Payroll, and operational leaders to improve processes and system effectiveness.
• Gather business requirements and translate them into system solutions.
• Train HR team members and end users on HRIS functionality, reporting tools, and best practices.
• Provide ongoing support and troubleshooting for HRIS-related issues.
• Manage vendor relationships and serve as the primary escalation point for system-related concerns.

Qualifications

Required

• 5+ years of progressive HRIS, Benefits, Total Rewards, HR Operations, or HR Technology experience.
• Hands-on experience administering and optimizing an HRIS platform.
• Strong benefits administration experience, including Open Enrollment and carrier management.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, reporting, and data analysis.
• Experience developing workflows, process improvements, and automation solutions.
• Experience auditing data and maintaining high levels of data integrity.
• Strong analytical, project management, and problem-solving abilities.
• Excellent communication and stakeholder management skills.

Preferred

• Experience with UKG Pro, UKG Ready, or comparable HRIS platforms.
• Experience managing EDI integrations with benefit carriers.
• HRIS implementation, optimization, or system enhancement experience.
• SHRM-CP, SHRM-SCP, PHR, SPHR, CEBS, or related certifications.
• Experience in nonprofit, healthcare, behavioral health, human services, or mission-driven organizations.

Benefits

Comprehensive benefits package including medical, dental, vision, life insurance, retirement savings, paid time off, and wellness programs.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $93,000.00 to $119,000.00 per year

Search managed by: Kathleen Calderara

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.