Staff Accountant AP/AR

Job Description

Job Description

Accountant

Starting Salary: $65-70K
Schedule: 8AM - 5PM Monday–Friday

Position Summary

We are seeking an experienced, hands-on Accountant to take ownership of the Accounts Payable and Accounts Receivable cycles while supporting the continued development of the company’s accounting operations.

This position is responsible for vendor invoice processing, three-way matching, payment preparation, open purchase order management, accruals, customer collections, account reconciliations, and financial exception reporting. The Senior Accountant will work closely with Purchasing, Operations, Invoicing, and management to identify discrepancies, resolve issues, and improve accounting processes.

This role is ideal for an experienced accountant who understands not only how transactions should be recorded, but why , and is comfortable independently managing a full workload. The position is expected to grow into broader General Ledger ownership and potential supervision of accounting staff .

Key Responsibilities

• Own the day-to-day Accounts Payable and Accounts Receivable cycles .
• Enter vendor invoices into QuickBooks Enterprise with accurate account, class, job, and department coding.
• Perform three-way matching of purchase orders, goods receipts, and vendor invoices.
• Research and resolve pricing, quantity, receiving, and invoice discrepancies with Purchasing and Operations.
• Monitor payment due dates, prepare payment runs, and identify applicable early-payment discounts.
• Maintain vendor records, W-9 documentation, vendor statement reconciliations, and support annual 1099 preparation.
• Review open purchase orders and identify received-not-invoiced items , stale POs, and outstanding discrepancies.
• Prepare appropriate accruals to ensure expenses and liabilities are recorded in the correct accounting period.
• Monitor AR aging and actively perform customer collections by phone and email on past-due balances.
• Apply customer payments and resolve unapplied cash, credits, short payments, and billing discrepancies.
• Prepare weekly AP/AR aging and exception reports , identifying outstanding issues, responsible parties, and recommended corrective actions.
• Participate in operations meetings and communicate accounting issues and their financial impact to non-accounting departments.
• Reconcile AP and AR subledgers to the General Ledger and resolve discrepancies prior to month-end close.
• Record transactions according to accrual accounting principles and ensure activity is recorded in the proper account and period.
• Support month-end close, balance sheet reconciliations, and increasingly broader General Ledger responsibilities.
• Follow established internal controls related to vendor setup, payment authorization, credit memos, write-offs, and account reconciliations.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field .
• 5+ years of hands-on accounting experience , including senior-level responsibility.
• Direct experience independently managing both Accounts Payable and Accounts Receivable .
• Strong experience with three-way matching in a purchase-order environment.
• Experience managing open purchase orders and received-not-invoiced accruals .
• Hands-on QuickBooks Enterprise experience, including bills, purchase orders, item receipts, and AP/AR reporting.
• Strong understanding of accrual accounting and General Ledger principles .
• Direct collections experience involving communication with customers regarding past-due balances.
• Strong Microsoft Excel skills.
• Experience reconciling AP/AR subledgers to the General Ledger.
• Ability to analyze accounting discrepancies, determine root causes, and drive issues through resolution.
• Strong written and verbal communication skills with the ability to work effectively across departments.

Preferred Experience

• Accounting experience within equipment rental, distribution, manufacturing, industrial services, or a similar PO-driven environment .
• Experience supporting month-end close and balance sheet reconciliations.
• Experience creating and presenting recurring financial or exception reports.

Ideal Candidate

The successful candidate will be highly accurate, persistent, and comfortable taking ownership of unresolved accounting issues. This person must be professional but firm when communicating with vendors and customers, willing to ask questions and challenge inconsistencies, and capable of explaining accounting matters clearly to non-accounting personnel.

This position offers the opportunity to expand into full General Ledger accounting responsibilities and future accounting team supervision based on demonstrated performance and ownership.

\nCompany Description

ProSource People is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent. We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades. Our team focuses on matching candidates’ skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process. We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.

Company Description

ProSource People is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent. We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades. Our team focuses on matching candidates’ skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process. We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.