Finance Tech-Accounts Payable
City of Albuquerque
Job Title
Perform a wide variety of internal services financial duties in support of the assigned department including payment of vendor invoices, creation of accounts receivable invoices, providing accurate revenue information, processing purchasing documents, gathering of insurance certificates and bonds, cash handling, banking and licensing enforcement functions and/or maintaining the central records for the City's fixed assets or maintaining the central records for the assigned division; and perform a variety of internal service duties relative to assigned duties within the department.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Essential and Supplemental Functions
Essential functions may include, but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.
- Perform searches of amounts owed to the City for assessments and liens; determine amounts required to pay liens in full; prepare accurate reports of findings.
- Organize City surplus and related equipment for sale in auctions; retire or transfer fixed assets and balance journal entries; record in system.
- Accept and process various payments from internal and external customers in professional and timely manner. Research any payment or vendor problems; issue vendor payments; maintain vendor files.
- Enter investment transaction data into the portfolio management system; record portfolio activity. Research and enter debt service transaction data into the City Financial system.
- Serve as liaison between vendors, businesses and City divisions; issue invoices/ billings to department liaisons or businesses as needed; perform external liaison duties associated with enforcing laws and regulations.
- Receive and process amounts due for regulation and licensing and tax fees; maintain business files.
- Process, analyze and audit accounts receivable forms received from all City departments; maintain a variety of accounts receivable logs and records.
- May receive and process claims; set-up vendors in claim system, maintain claims files; disburse payments to claimants.
- Prepare purchase requests, releases and logs; order inventory items and maintain inventory levels as needed for stock.
- Prepare and maintain various procurement and solicitation documents including purchase orders, records, lists and logs; insure information accuracy; enter pertinent information into the computer.
- Receive, organize and audit vendor invoices; ensure compliance with contracts; determine and approve payments.
- Enter payroll data; ensure accuracy and make corrections; process and reconcile payroll reports.
- Perform electronic funds transfer to banks as required.
- May perform a daily export and import of files.
- Perform a broad range of general clerical duties including typing and proofreading a variety of documents and maintaining data logs, filing systems and records.
- May assist higher level management staff when responding to Inspection of Public Records.
- Operate general office equipment including computers, copiers, fax machines, typewriters and microfiche readers, scanners.
- May process bank deposits and customer payment reconciliation.
- Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of finance.
- Maintain inventory of office supplies; obtain estimates for ordering purposes; order supplies as needed.
- Assist in training as needed per Department/Division/Section.
- Perform related duties and responsibilities as required.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis. High school diploma or GED supplemented by thirty (30) credit hours college-level course work in business, or general studies; and Three (3) years of basic bookkeeping or accounting experience.
Working Conditions
Environmental: Office environment; exposure to computer screens. Physical: Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time; significant amount of computer/terminal and keyboard usage.
Vacancy posted 4 days ago
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