Accounts Payable Specialist

Job Description

Job Description

Position Objective:

The primary responsibility of the Accounts Payables Specialist is to maintain various accounts payables and receivables functions, including daily financial entries and reconciliations, and to assist the Finance & Accounting Manager in various accounting duties as assigned.

 

Reports to: Accounting Supervisor

Essential Duties and Responsibilities (Other duties may be assigned to meet business needs.)

 

Accounts Payable Tasks-

• Setup new vendors, including providing ADVANCE credit references

• Flag AP vendor invoices for Use Tax, if applicable

• Process vendor payment checks weekly

• Research vendor statements, calls and discrepancies

• Entering FlexFacts card reimbursements

• Setup and maintain EZ pass and WEX for all company vehicles

• Obtains all non–project and administrative invoices and distributes to the appropriate person for review and approval including:

o VP of Sales & Operations

o Accounting Manager

o HR Manager

• Enter invoices into A/P for non-project and administrative purchase orders

• Processes credit card monthly statements with receipts

• Cut checks weekly- distribute for signatures, receive and send to customers

• Maintain integrity of AP, ensure that every open payable has an approved invoice for payment

• File paid & unpaid invoices and statements

• Produce all recurring entries

 

Other Accounting Functions-

• Assist F&A Manager in monthly closing activities

• Bank reconciliations

• Prepares analysis of accounts

 

Qualifications/Requirements:

• High School Diploma or equivalent

• Two or more years related experience and/or training

• High attention to detail, solution-driven, and action-oriented

• Able to work independently and collaboratively across departments

 

Company Description

Our customer relationships have been the foundation on which our second generation family business has grown since 1973, when ADVANCE was founded by Jim and Sheila Santarpio. Since then, dedication, professionalism, and integrity have positioned us as a leading provider of weighing system solutions throughout the Mid-Atlantic region and Northeast corridor.

Recognizing how changes within the weighing industry affect your daily operations, we structured our offerings into four key divisions. These divisions are designed to function independently of, or in conjunction with each other; providing you access to all of ADVANCE’s services. Furthermore, each area is handled exclusively by technically trained ADVANCE personnel.

ADVANCE is dedicated to providing the highest quality weighing systems, services, technology, and technical support and is committed to exceeding our customer’s expectations. ADVANCE incorporates its ISO Quality Management System at all levels of engagement to ensure continual process improvement.

Company Description

Our customer relationships have been the foundation on which our second generation family business has grown since 1973, when ADVANCE was founded by Jim and Sheila Santarpio. Since then, dedication, professionalism, and integrity have positioned us as a leading provider of weighing system solutions throughout the Mid-Atlantic region and Northeast corridor.\r\n\r\nRecognizing how changes within the weighing industry affect your daily operations, we structured our offerings into four key divisions. These divisions are designed to function independently of, or in conjunction with each other; providing you access to all of ADVANCE’s services. Furthermore, each area is handled exclusively by technically trained ADVANCE personnel.\r\n\r\nADVANCE is dedicated to providing the highest quality weighing systems, services, technology, and technical support and is committed to exceeding our customer’s expectations. ADVANCE incorporates its ISO Quality Management System at all levels of engagement to ensure continual process improvement.