Accounts Payable Specialist
Robert Half
Job Description
Job Description
We are looking for an Accounts Payable Specialist to support a busy organization in Monmouth County New Jersey. This Long-term Contract opportunity is ideal for someone who can manage invoice processing, vendor follow-up, and payment research in a high-volume setting. The role requires strong accuracy, sound judgment, and the ability to communicate effectively across teams while keeping accounts payable activities organized and on schedule.
Responsibilities:
• Review and resolve invoice discrepancies through the payables workflow to ensure timely processing.
• Match parts-related invoices against supporting purchase documentation and identify exceptions for follow-up.
• Address questions from vendors and internal stakeholders regarding payment status, invoice details, and account activity.
• Reconcile supplier statements by comparing open items, researching variances, and coordinating corrections when needed.
• Audit employee expense submissions for policy compliance, coding accuracy, and proper documentation.
• Validate vendor banking updates, maintain accurate records, and log changes in accordance with internal controls.
• Investigate aged or uncashed payments, including checks and virtual card transactions, and assist with resolution.
• Upload invoice allocation data accurately to support correct expense distribution and financial reporting.
• Contribute to additional accounts payable tasks and related administrative duties as business needs require.
• 2+ years of hands-on accounts payable experience in a high volume setting is preferred.
• Background working in a high-volume, deadline-driven environment.
• Strong analytical thinking with the ability to research issues and determine appropriate next steps.
• Excellent attention to detail and a consistent focus on accuracy.
• Effective organizational and time management skills with the ability to handle multiple priorities.
• Clear verbal and written communication skills, along with strong listening abilities.
• Ability to collaborate well with others while independently managing assigned responsibilities.
• Advanced Excel skills, including functions such as pivot tables, along with experience using Oracle and invoice coding processes.
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