Office Assistant

Job Description

Job Description

About the role:
The Office Assistant assists the Resident Manager in the operation of the apartment complex in accordance with administrative guidelines to ensure effective fiscal, physical and social soundness. Takes initiative to seek solutions to problems unique to the complex.

Job Type: Full-time; temporary (3-5 months)

Schedule : Monday-Friday; 8am-5pm (1 hour lunch)

Pay : $22/hour

Industry : Condominium Property

Location : Honolulu

Parking: Available on-site

Duties and Responsibilities:
•    Greets customers, answer phone and emails
•    Assist with income verification, collects rent, and makes bank deposits
•    Assists in scheduling vacant units for rental and occupancy.
•    Monitors work orders and purchase orders.
•    Assists in maintaining all required inventories for office supplies and office equipment.
•    Prepares and processes leases, security deposit agreements, inspections and other forms
•    Assists Resident Manager in processing evictions.
•    Walks the grounds daily with site inspection report of property
•    Assume responsibilities of Resident Manager in the Resident Manager’s absence
•    May perform some or all the essential responsibilities of the Leasing Agent and/or Bookkeeper
•    Maintains confidentiality of resident, applicant, and or employee information.
•    Attend mandatory training and meetings.
•    Other duties as assigned

Knowledge/Skills :
•    Ability to develop and implement site budgets and variance reporting.
•    Demonstrable skill in the use of Microsoft Office software.
•    Skill in problem solving with staff, applicants and residents
•    Knowledge of HUD, DFEH and ADA guidelines and other regulatory agency guidelines

Minimum Requirements:
•    High School Diploma or GED
•    At least 2 years office administrative experience
•    Must be proficient in using a computer (Microsoft Office- Word, Excel, Outlook)
•    Type at least 45 wpm
•    Experience in the real estate industry preferred but not required