Payroll Tax Specialist

Payroll Tax SpecialistSSA Marine is seeking a detail-oriented Payroll Tax Specialist to join our accounting team. This role is responsible for the accurate, timely, and compliant processing of multistate payroll taxes and related financial reporting in accordance with GAAP.We are a people-first organization committed to supporting our employees, customers, and communities, and we're looking for someone with payroll tax expertise, analytical skills, and a continuous improvement mindset.Prepare and file payroll tax returns, including Forms 941, 940, and applicable state and local filings across multiple jurisdictions, ensuring accuracy of taxable wages, withholdings, and employer tax liabilitiesProcess payroll tax payments accurately and on time and ensure alignment between filed returns, general ledger balances, and funding activityPerform payroll tax account reconciliations by tying payroll system outputs to tax filings and the general ledger and identifying and resolving variances related to timing differences, benefit taxation, amendments, or system configuration issuesEnsure proper payroll tax treatment of earnings and employer-provided benefits, including IRC Sections 125 and 132, imputed income, and other taxable fringe benefitsRespond to federal, state, and local tax notices by researching issues, preparing responses, and coordinating resolution, and support audits by gathering and providing accurate documentationMaintain and audit payroll tax configurations within systems, including tax rates, jurisdiction assignments, and employee tax setup to ensure ongoing complianceReview and validate payroll data to identify discrepancies related to taxation, coding, or system outputs and take appropriate corrective actionProcess inbound payroll-related correspondence, including agency notices and scanned mail, and route or act on items as appropriateSupport quarterly and year-end reporting, including W-2 validation and reconciliation to quarterly and annual filingsFollow established SOPs and internal controls while identifying opportunities to improve processes and reduce riskPartner with HR, Payroll, and Finance to ensure accurate and consistent application of payroll tax rulesPerform additional duties as assignedBachelor's degree in accounting, Finance, or related field2+ years of payroll tax, payroll accounting, or related experienceExperience supporting multi-state payroll tax filings in a large or complex organizationWorking knowledge of federal and state payroll tax regulations and filings, including Forms 941, 940, SUTA, FUTA, SUIUnderstanding of payroll tax treatment for employer-paid benefits, including IRC Sections 125 and 132 and imputed incomeIntermediate Excel skills (pivot tables, XLOOKUP, V- and HLOOKUP)Experience with enterprise payroll or HCM systems (e.g., ADP, Workday, or similar platforms)Strong analytical, organizational, and problem-solving skills with the ability to manage multiple deadlinesHigh level of professionalism and ability to handle confidential informationExcellent written and verbal communication skills across all levels of the organizationAbility to work a hybrid schedule (3 days per week in office)Nice-to-have: Experience with Dayforce (Ceridian)Supervisory Responsibilities: NoWork environment:Required job duties are normally performed in a climate-controlled office environment.Exposure to computer screens.The noise level in the work environment is usually moderatePay Range: $28.00 - 38.00 per hourThe posted compensation range is based on the applicable geographic market for the position and may vary depending on factors such as related experience and skill set. Final compensation will be determined based on these items and other relevant factors.SSA Marine is an Equal Opportunity Employer