Administrative Assistant

Wego Chemical Group Administrative Assistant

Wego Chemical Group is a global distributor and sourcing partner of chemicals and ingredients. We are an established player in the global specialty chemical markets, providing end-use manufacturers across industries in North America, LATAM, & EMEA with end-to-end supply chain solutions from across the globe. Our team has been operating for over 45 years, serving customers in over 25 countries, with 200+ professionals in 9 offices strategically located across 4 continents. Proudly family-owned and operated, Wego is led by two generations of leadership who bring passion, vision, and a long-term commitment to our partners' success.

Job Summary

This position is responsible for providing professional administrative and reception support to ensure the efficient day-to-day operation of the office. Duties include answering and routing phone calls, greeting visitors, managing front-desk reception activities, scheduling appointments, coordinating travel arrangements, processing transactions, sorting mail, and supporting multiple leaders, including family members/owners. The role is also responsible for supporting internal operations with a high degree of organization, professionalism, discretion, and service excellence.

Responsibilities

• Provide administrative support to multiple leaders, including family members and owners, by managing priorities, coordinating follow-up, and helping ensure timely completion of key deliverables
• Maintain schedules, coordinate appointments, and assist with calendar management to support efficient day-to-day operations
• Coordinate travel arrangements and related logistics, including itineraries, scheduling details, and necessary administrative follow-up
• Support administrative projects and office initiatives, including social events, organizing information, preparing materials, and following through on action items
• Process routine transactions, manage mail distribution, and provide general office coordination to maintain organized and efficient internal operations
• Answer and route incoming calls and provide reception coverage for visitors as needed
• Perform other related duties as assigned

Key Qualifications

• BA/BS is preferred.
• Ability to effectively communicate with clients, managers, and intra-company departments with both excellent written and verbal skills.
• High energy, proactive, and highly organized with an ability to manage and complete multiple tasks on time.
• Highly proficient in Microsoft Office (Word, Excel, Outlook) Copilot a plus
• General Office Work Experience
• Bilingual English/Spanish highly preferred