Senior Administrative Assistant

Summit HR Partners has been retained to help a local client fill this important Senior Administrative Assistant position.

The Company is seeking a highly organized and professional Executive Assistant / Office Coordinator to serve as a key point of contact for the office while providing administrative and executive-level support to company leadership.

This role blends front-desk and office coordination responsibilities with executive support, making it ideal for someone who thrives in a fast-paced environment, can manage competing priorities, communicates professionally, and exercise sound judgment and discretion when handling sensitive information.

The Company is open to considering either a full-time or part-time schedule for this position, depending on the selected candidates qualifications, availability, and the needs of the business.

Essential Functions

Executive & Administrative Support

• Provide administrative support to the President and leadership team as needed.
• Manage calendars, schedule meetings, and coordinate meeting logistics.
• Prepare and edit and format correspondence, reports, presentations, and other business documents.
• Attend meetings when needed and capture notes, action items, and follow-up items.
• Screen, prioritize, and route incoming communications on behalf of leadership.
• Support company events, special projects, and cross-functional initiatives, and administrative process improvements.
• Assist with light travel arrangements, itineraries, and related logistics.
• Perform occasional business-related local errands, including picking up supplies, coordinating meals, or supporting time-sensitive business needs.
• Maintain confidentiality of sensitive business, employee, client, and leadership information.

Front Desk & Office Coordination

• Greet visitors, clients, and vendors in a professional and welcoming manner.
• Answer, screen and direct incoming calls and communication as appropriate.
• Manage incoming and outgoing mail, packages, and deliveries, and office correspondence.
• Maintain office organization, cleanliness, and overall efficiency.
• Coordinate office supplies, vendor services, and facility-related needs.
• Assist with scheduling conference rooms and internal meetings.
• Support general administrative tasks including filing, data entry, scanning, copying, and document preparation.

Required Education & Experience

• High School diploma required, associate or bachelors degree in business administration or related field preferred.
• At least 4 years of progressive administrative assistance experience.

Additional Eligibility Requirements

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Be a collaborator share ideas, listen to others, and be receptive to others thoughts.
• Excellent verbal and written communication skills, strong note taking skills.
• Excellent organizational skills, accuracy and attention to detail, ability to prioritize effectively.
• Excellent time management skills with a proven ability to multi-task in a fast-paced environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Proven track record of reliability and confidentiality.
• Proficient with Microsoft Office Suite, specifically Excel, Word, Outlook, and PowerPoint.
• Must adhere to all company rules and policies.
• Must possess a valid drivers license and

Work Environment & Physical Demands:

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.
• Specific vision abilities required by the job include close vision requirements due to computer work.
• Light to moderate lifting up to 25 lbs. may be required.
• Ability to sit at a computer for an extended period of time.
• Noise level in the work environment is moderate to loud.