Secretary - Elementary

Secretary - Elementary School

Ensure efficient operation of campus administrative office and provide clerical services for school's administrative staff.

Education/Certification: High school diploma or GED

Special Knowledge/Skills: Proficient typing, word processing, and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Experience: One to two years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

• Prepare and make cash deposits for activity account(s). May be responsible for the maintenance of activity checkbook(s) and the balancing of banking account(s).
• Assist campus administrator with campus budget preparations. May be responsible for data entry into system to manage campus budgets. Prepare transfers as needed and directed.
• Prepare and process purchase orders and F16s and distribution of received supplies, as needed.
• Monitor Substitute Employee Management System (SEMS), prepare and process leave requests and reports and submit to central office according to established deadlines.
• Monitor and process personnel time records including leave requests for staff. Compile information and submit to central office according to established deadlines. May be responsible for pickup and delivery of payroll.
• Assist campus administration with registration management. May be responsible for enrolling and withdrawing students throughout the school year.
• Prepare written correspondence for distribution to parents, forms, teacher schedules, or reports, including worker's compensation, using personal computer or typewriter.
• Assist with the maintenance of school calendar, coordination of meetings, and campus activities.
• Maintain physical and computerized files including mailing lists, student records and files, volunteer and visitor logs, and office communication.
• Prepare and submit maintenance work orders for campus as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Maintain confidentiality.
• Perform other duties as assigned.

Equipment used: Macintosh and Dell computers, updated software, typewriter, calculator, printer, copier, shredder, and fax machine.

Working Conditions: Maintain emotional control under stress, hectic pace, and work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Working in office environment and with diverse community groups.

Non Discrimination Statement The Waco Independent School District (District) as an equal opportunity educational provider and employer does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or genetic information in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, as well as Board policy not to discriminate in such a manner.