Office Manager

Office Manager

Monsey NY training in person with the option of remote

$100,000$120,000

Schedule: MondayThursday, 9:00 AM5:00 PM | Friday, 9:00 AM1:00 PM

Our client is looking for a highly organized, polished, and resourceful Office Manager to join a fast-paced and unique events-focused organization. This is not a typical office job. One day you may be drafting contracts, reconciling accounts, and communicating with clients, while the next you may be coordinating event schedules, booking travel, arranging tuxedos, ordering staging, and making sure every detail of an event comes together perfectly. The ideal candidate enjoys variety, knows how to juggle multiple priorities, communicates professionally, and genuinely enjoys learning new things. This is a great opportunity for someone who likes being involved in many different aspects of a business and wants a role where no two days are exactly alike.

Responsibilities:

• Manage day-to-day office operations and administrative responsibilities
• Prepare, draft, and send contracts and other client documentation
• Communicate professionally with clients, vendors, and business partners
• Coordinate and maintain schedules for events and activities
• Research and source appropriate vendors for events
• Coordinate vendor relationships and ensure the right vendors are secured
• Book travel and coordinate logistics as needed
• Arrange event-related items including tuxedos, staging, equipment, and other supplies
• Order and coordinate materials necessary for events
• Collect payments from clients and follow up on outstanding balances
• Reconcile bank accounts and assist with financial administration
• Maintain accurate records and organized paperwork
• Use QuickBooks for financial and administrative functions
• Utilize Microsoft Office and Google Workspace for daily operations
• Research new products, vendors, services, and solutions as needed
• Assist with various projects and administrative needs across the organization
• Manage multiple priorities simultaneously while maintaining strong attention to detail

Qualifications:

• Previous experience as an Office Manager or in a similar administrative/operations role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Professional and polished when communicating with clients and vendors
• Strong attention to detail and ability to follow through
• Comfortable managing multiple projects and priorities at the same time
• Experience with QuickBooks required
• Strong knowledge of Microsoft Office and Google Workspace
• Comfortable working with contracts, invoices, payments, and financial records
• Resourceful and comfortable conducting research independently
• Someone who enjoys learning new systems, processes, and information
• Ability to work independently and take ownership of responsibilities
• Experience coordinating events, vendors, travel, or logistics is a plus

What Makes This Role Unique?

This position offers a rare combination of office management, finance, client communication, event coordination, logistics, and creative problem-solving.

You might spend part of your day reconciling a bank account and preparing a contract, then switch gears to coordinating an event, arranging travel, ordering staging, or making sure the right vendors are in place.