Executive Assistant

Marketing & Brand Management Company | Full-Time Join a Fast-Paced, Creative, and Growing Team Are you highly organized, detail-oriented, and passionate about keeping teams operating efficiently? Do you enjoy wearing multiple hats, supporting leadership, coordinating projects, and helping create a positive employee experience? Artemis Solutions has partnered with a leading marketing company that is seeking an Administrative Assistant who will serve as a key partner to leadership, Human Resources, and operational teams. This role is ideal for someone who thrives in a dynamic environment and enjoys balancing administrative support, travel coordination, employee onboarding, scheduling, and general office operations. If you're a proactive problem solver who takes pride in organization and helping others succeed, we'd love to meet you. Position Summary The Administrative Assistant provides administrative and operational support to company leadership and the Human Resources team. This individual will coordinate travel arrangements, manage calendars, assist with onboarding activities, support HR initiatives, perform light accounting and data entry tasks, and help ensure day-to-day operations run smoothly. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities simultaneously. Key Responsibilities Administrative Support Manage and coordinate executive calendars, meetings, and appointments. Schedule internal and external meetings, conference calls, and virtual meetings. Prepare meeting materials, agendas, and follow-up documentation. Assist leadership with special projects and administrative initiatives. Maintain organized records, files, and documentation. Travel & Event Coordination Coordinate domestic and international travel arrangements, including flights, hotels, rental cars, and itineraries. Prepare detailed travel schedules and ensure all logistics are communicated effectively. Track travel expenses and assist with expense reporting. Support planning and coordination of company meetings, conferences, and events. Human Resources Support Assist with new employee onboarding and orientation activities. Prepare onboarding materials and coordinate new hire paperwork. Support employee engagement initiatives and company events. Maintain personnel records and ensure documentation is organized and up to date. Assist HR with recruiting coordination, interview scheduling, and candidate communications. Accounting & Administrative Data Entry Perform light bookkeeping and accounting data entry functions. Assist with invoice processing, expense tracking, and record maintenance. Support accounts payable and accounts receivable administrative activities. Maintain accurate records and assist with reporting as needed. Office Operations Serve as a point of contact for employees, vendors, and visitors. Assist with office supply management and vendor coordination. Support process improvements and administrative efficiencies across departments. Handle confidential information with professionalism and discretion. Qualifications Required 2+ years of experience in an Administrative Assistant, Office Manager, HR Coordinator, or similar support role. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to manage multiple priorities and deadlines in a fast-paced environment. High level of professionalism and confidentiality. Preferred Experience supporting Human Resources functions. Experience coordinating travel arrangements and executive scheduling. Exposure to bookkeeping, accounting support, or invoice processing. Experience with HRIS, payroll, or applicant tracking systems. Associate's or Bachelor's degree in Business Administration, Human Resources, Marketing, or a related field. What We're Looking For Highly organized and detail-oriented Strong multitasking and problem-solving abilities Professional, dependable, and proactive Comfortable working with confidential information Customer-service oriented with a positive attitude Able to work independently while supporting multiple teams Passionate about helping others succeed Why Join Our Team? Be part of a creative and growing marketing organization Coordinate exciting travel and event initiatives Work closely with leadership and HR professionals Opportunities for professional growth and development A role where your contributions directly impact company success What They Offer Salary: $50,000-$60,000 (based on experience) PTO: 3 weeks + major holidays 401(k) Match: Up to 4% #J-18808-Ljbffr Artemis Solutions