Administrative Manager

Your Benefits

SES offers eligible Team Members comprehensive benefits packaging including:

• Weekly Pay
• Medical, Dental, Vision, and Life Insurance after 30 days
• 401K with 4% Company Match at 90 days
• Paid CDL Training Available
• Paid Time Off

POSITION SUMMARY

Reporting to the Controller, the Administrative Manager will be responsible for directing administrative personnel, working at various locations. The Administrative Manager will work closely with the Controller to ensure procedures are followed according to the established Standard Operating Procedures. Administrative personnel includes office managers and administrative support responsible for processing payroll, data entry, billing, and collections to assure effective, accurate and timely operation.


ESSENTIAL DUTIES AND RESPONSIBILITIES
• Oversee and ensure compliance with Company SOP's for billing, collections, data entry, payroll and related functions.
• Review Biller's Weekly Reports with the goal of assisting in pushing for invoice completion.
• Make follow up calls necessary to push the flow of invoicing.
• Maintain the office copy of the departments SOPs.
• Ensure personnel are compliant with updates and changes to the department's SOPs.
• Ensure high performing employee development; i.e., interview potential new hire candidates, assign duties, evaluate employee performance, resolve personnel issues, motivate and train staff to assure efficiency, continued growth and professional development.
• Ensure documentation relating to job performance, conflicts, training, audits, etc., is completed and forwarded to headquarters according to policy.
• Identify areas of opportunity per employee and team to gain knowledge and skills to meet the needs of a changing customer and service line mix.
• Monitor submissions to Corporate for accuracy and timeliness.
• Ensure all deadlines are met for daily, weekly, monthly tasks.
• Review weekly collection notes - follow up with office manager, customer, sales, controller, etc. as needed.
• Conduct bi-weekly staff meeting to review policy, goals and performance and to plan for the upcoming projects.
• Assist in maintaining and updating Billing Protocols.
• Ensure that customer specific billing rules are being followed per customer contracts.
• Be willing and able to assist team with their duties at any time.
• Maintain open communication with company personnel as needed.
• Assure all reporting and submissions from direct reports to Corporate personnel are completed accurately and in a timely manner.
• Assist personnel with challenges and escalate to corporate personnel as needed.
• Lead by example and instill an attitude of teamwork and cooperation.
• Review and approve direct report's weekly timecards.
• Assist with presentations for F&A meetings.
• Identifying and recommending process and/or system improvements

EDUCATION AND EXPERIENCE


Required
• Minimum of five years of administrative and/or office management experience.
• A high school diploma is required, with some college preferred.
• Must be willing to travel to various office locations as needed.
• Experience in a time and materials or project-based setting (such as construction), preferred but not required.


Preferred
• Must be organized and able to make efficient use of time.
• Must be able to read, write and communicate effectively in English.
• Proficient in Microsoft Excel and Microsoft Word.
• Experience with Netsuite is preferred.


COMPETENCIES
• Industry Knowledge
• Business Acumen
• Customer Focus
• Building Exceptional Teams
• Strategic Management

JOB DEMANDS AND WORK ENVIRONMENT
• Frequent walking, standing, and sitting for extended periods.
• Ability to work in industrial environments, including exposure to loud noise, heavy machinery, and potential environmental hazards.
• Use of Personal Protective Equipment (PPE) as required.
• Ability to manage multiple priorities under deadlines, analyze operational challenges, and make high-stakes decisions.
• Strong problem-solving skills and ability to adapt to rapidly changing environments
• Travel required, including overnight stays as needed

Please note this Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. The position will also undertake other responsibilities and duties that may be assigned by SES from time to time.

SES is an Equal Opportunity Employer and complies with all federal, state, and local employment laws, including the Americans with Disabilities Act (ADA). Reasonable accommodations will be made for qualified individuals with disabilities to perform essential job functions.

SES provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local laws.

This job description is not a contract of employment. Employment is at-will and may be terminated at any time with or without cause.