Middle School Administrative Assistant

The Administrative Assistant provides support for the following members of the Middle School Division: Principal, Dean of Students, School Counselors, Learning Resource Teachers, the Director of Diversity, Equity, and Inclusion, the Challenge Course Coordinator, the Administrative Assistant II, and Middle School faculty as needed. This is a 10-month, non-exempt position. RESPONSIBILITIES General Administrative Support (55%) Handle parent inquiries regarding conferences, sports, homework, and general information Assist students and parents; deliver messages to students Monitor student daily attendance and make updates throughout the day Share attendance updates with advisors through email Update Morning Announcements and the whiteboard Support the Dean of Students with preparations for the start of the school year, including organizing student orientation materials, preparing student folders, assigning lockers and combinations, ordering supplies, and assisting with other back‑to‑school logistics as needed Set up and maintain student files such as quarterly reports, ERB’s, and confidential files Prepare and maintain Excel spreadsheets, collect and analyze data Handle minor student issues such as lost items and trouble with lockers Assist in set up and break down of weekly assemblies (if needed) Create and maintain bulletin boards in the Middle School Hallway (if needed) Place orders for office machine repairs and routine maintenance Replenish office supplies as needed Assist the school nurse with students when needed Gather student transcripts and create mailing packet to be sent to prospective schools on behalf of students Gather and deliver mail for entire Middle School Provide coverage for lobby receptionist Manage the lost and found, keep Middle School Commons tidy and organized Manage student phone distribution in the afternoons Create and update Emergency Roster Notebook Seasonal Send and collect information packets and permission slips to parents for field trips Print and file student reports Guidance Counselors (2%) Prepare spreadsheets and documents for trips, special events, and SEAL Collate the data from surveys and questionnaires Learning Resource Teacher (2%) Assist and prepare various spreadsheets for Middle School data Coordinate logistics for student testing through ERB website Coordinate ERB Testing schedule to include assigning rooms and faculty for proctoring Assist with ERB Testing proctoring with students as needed Create and send letter containing ERB scores to parents Copy and prepare confidential student folders Act as liaison between tutors and students for relaying messages Coordinate transition meetings at end of year Director of Diversity, Equity, and Inclusion (9%) Scheduling for the Director of Diversity, Equity, and Inclusion (DEI) Weekly 1:1 meetings with Director of DEI for planning, budgeting, etc. Coordinate and collaborate logistics with DEI Fellow, Facilities, Special Events Reserve meeting locations and help with setup and clean up Assist as needed with budgeting needs, emails, taking and/or editing meeting notes, etc. Assist with logistics and event planning for Partners Thanksgiving, ACACiA Day, Holi Run, and other special events Attend annual calendar planning meetings on behalf of DEI Office; add and maintain DEI events in Veracross calendar as well as Google Calendars for DEI Director & DEI Fellow Fulfill purchase and supply needs for DEI Office/Events as needed. Keep track of DEI purchases for budget tracking and code DEI purchases onbill.com Challenge Course Coordinator (2%) Collect permission forms for challenge/class trips and follow up with students who have missing forms Special Projects and Other Assignments (10%) Assistance with Exploratory Learning Week Assist with end of year closing ceremony Assist with end of year field party Assist other Administrative Assistant with correspondence, mailings, and various projects Monitor the students in the gym from 8 to 8:30 a.m., 10:45 to 11 a.m., and 1 to 1:30 p.m. Get out basketballs from closet, make sure students put them away then lock up when done Use the radio to contact the nurse if there are any injuries Other duties may be requested or assigned. QUALIFICATIONS Education and Experience High School Diploma or GED equivalent Bachelor’s degree and/or equivalent experience Related experience working with children desired Job Knowledge, Skills, and Abilities Self-starter, creative thinker Responsive, positive, and attentive to parent, teacher, and student concerns Proficiency in Microsoft Outlook, Word, and Excel required Excellent verbal and written communication skills Attentive to detail when composing, typing, and proofing materials Able to establish priorities and meet deadlines Excellent organizational skills and the ability to work independently Knowledge of secretarial/office procedures, and operation of standard office equipment Maintain absolute confidentiality and professionalism Intermediate analytical ability to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work Physical Demands Required to remain stationary for long periods of time. Able to swiftly move through the hallways to deliver messages to teachers and students Some light physical effort required (moving boxes, paper, files, etc.) Supervisory Responsibilities None WAGES This is a non-exempt position that pays: $23-$26/hour. BENEFITS Park’s benefits include a 403(b) retirement plan with matching contributions, and medical, dental, and vision insurance for individuals and families. Health Savings Accounts and Flexible Spending Accounts are also available. Employees receive disability and parental leave, along with paid time off. Other resources include an Employee Assistance Program, a Computer Buying Program, and various wellness initiatives. Additionally, the school offers the following distinctive program: Tuition Remission: Under current policy, employees who have been employed at Park full-time for two years are eligible to receive full tuition remission for their children who attend Park. (Employee children must meet the same standards for admission as all other applicants.) During the first two years of employment, employees may apply for Park’s need-based tuition assistance program. APPLICATION PROCESS Interested candidates must apply by submitting a résumé and completed employment application (found here) to View email address on click.appcast.io. EEO STATEMENT The Park School does not discriminate against employees or applicants for employment on the basis of race, color, national or ethnic origin, religion, ancestry, gender, gender identity and expression, sexual orientation, age, marital status, or any physical or mental disability unrelated to a reasonable performance of an employee’s duties. #J-18808-Ljbffr