Administrative Assistant, Human Resources

Administrative Assistant, Human Resources

Silvus is seeking an Administrative Assistant, Human Resources, who will provide comprehensive administrative support to the Human Resources team. Reporting to the Senior Human Resources Administrator, this role supports employee relations efforts, maintains and updates employee resources, and assists with key processes such as new hire orientation and employee offboarding.

This position is fully onsite, Monday through Friday, at Silvus Technologies' headquarters in the heart of vibrant West Los Angeles.

The following is a summary of key responsibilities for this role. Management reserves the right to assign or reassign duties and responsibilities at its discretion.

Role and Responsibilities

• Assist the Human Resources team with employee relations, including investigations, documentation, and data entry/logging activities.
• Update and maintain records and files; perform scanning, emailing, copying, and organizing tasks, including job description conversions and obtaining signatures via Zoho sign.
• Support new hire orientation and employee offboarding processes.
• Maintain and update internal resources such as emergency contact information, organizational charts, company directory, badges, and dietary restrictions.
• Monitor out-of-office emails and serve as a point of contact for employee inquiries.
• Coordinate and schedule appointments and meetings.
• Serve as backup support for the Front Desk team.
• Assist with planning and executing company events, including weekly lunches, monthly birthday celebrations, quarterly All-Hands meetings, holiday luncheon, and other employee events.
• Liaise between Human Resources and other departments.
• Provide support for any internal or external reporting and assist with any ad hoc projects needed.
• Coordinate travel arrangements, including flights and hotel accommodation, as required.
• Collaborate with Front Desk and Facilities teams on various tasks and projects.
• Occasional travel to other locations may be needed.
• Perform other related duties of which the above are representative.

Required Qualifications

• Bachelor's degree in Human Resources, English, Communications, or a related field.
• A minimum of three years of experience in Human Resources or a related role.
• High proficiency in Google Workspace and Microsoft Office (Excel, Word, PowerPoint).
• Excellent written and verbal communication skills with a polished, professional demeanor.
• Strong organizational, time management, and reliability skills.
• Experience working in a fast-paced environment with multiple competing deadlines.

• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

Preferred Knowledge, Skills, and Abilities

• Strong attention to detail with the ability to work independently and stay organized.
• Excellent interpersonal skills and the ability to handle sensitive and confidential information with discretion, professionalism, and diplomacy.
• Team-oriented mindset with a willingness to contribute to a collaborative work environment.
• Strong customer service orientation with a professional, approachable, and positive attitude.

Working Conditions

• Office environment requiring movement between multiple offices and floors.
• Extended periods of sitting.
• Ability to lift up to 20 lbs.

Compensation: $28 - $30 / hourly

The pay range is NOT a guarantee. It is based on market research and peer data and will vary depending on the candidate's experience and qualifications.

Note - As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position. This does NOT apply to international positions; only job postings for positions located in the US.