Project Administrator-Interborough Express Project - New York USA

The Project Administrator provides dedicated administrative support to project managers and technical teams for the Interborough Express Project. This role is focused on supporting project execution through calendaring, document coordination, and internal meeting logistics. We'll lean on you to support day-to-day project needs and provide backup front desk coverage as required. You'll report to project leadership and work in coordination with the Office Manager.

Please Note-- To be successful in this role, you'll sit onsite at the project office four days each work week.

Key Responsibilities:

• Manage and coordinate calendars for assigned project managers and team leads

• Prepare meeting minutes for routine client meetings

• Schedule JV specific internal and external meetings as requested, prepare agendas, and coordinate logistics

• Assist with office expense-specific invoice and documentation routing in coordination with the Office Manager and accounting team

• Format, assemble, and distribute team or office-wide bulletins, guidance, and directives

• Maintain organized electronic filing systems in compliance with our document control procedures

• Provide backup front desk coverage and visitor coordination as needed (including floorplan management, building access requests, etc.)

Bring your curiosity, passion for innovation, and talent for multi-tasking in a fast-paced environment. We’ll help you grow, pursue and fulfill what inspires you - so we can make big impacts on the world, together. 

#LI-HA1

• Minimum 2 years' of professional administrative experience supporting teams or managers.

• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks in a deadline-driven environment.

• Professional communication skills and ability to work across teams.

Ideally, you'll also have

• Associate degree in Business Administration or related experience.

• Experience in the AEC industry or supporting infrastructure projects preferred but not required.

• Familiarity with Bluebeam or document management systems.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.