Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day financial operations in Rochester, New York. This contract-to-hire position is ideal for someone who can manage invoice processing with accuracy, maintain organized payment records, and help ensure vendors are paid on time. The role requires strong attention to detail, sound judgment in account coding, and the ability to work efficiently in a fast-paced accounting environment.

Responsibilities:

• Review, code, and enter vendor invoices accurately to support timely payment processing.

• Prepare and process ACH transactions and check runs in accordance with established payment schedules.

• Reconcile invoice details against supporting documentation to resolve discrepancies before payment is issued.

• Maintain organized accounts payable records and ensure documentation is complete for audit and reporting purposes.

• Communicate with vendors and internal teams to address payment questions, invoice issues, and account updates.

• Monitor outstanding payables and help keep payment activity aligned with company deadlines and financial controls.

• Hands-on experience working in accounts payable or a closely related accounting support role.
• Strong knowledge of invoice coding and account allocation practices.
• Experience processing electronic payments, including ACH, as well as manual or scheduled check runs.
• Ability to review financial documents carefully and identify errors or inconsistencies.
• Proficiency in handling multiple priorities while meeting deadlines in a structured environment.
• Clear communication skills for working with vendors and cross-functional internal contacts.