Administrative Assistant

Administrative Assistant, Enterprise Tech Gaming Studio

Location: 100% onsite - Redmond, WA

Rate: $33-$35/ hour

Duration: 12-month contract

The Administrative Assistant supports the administrative and operational needs of our client's Enterprise Technology Gaming Studios. This role is critical to ensuring seamless day-to-day operations during a period of high activity, including multiple upcoming product launches. The position provides high-touch support across executive, team, and studio operations while maintaining efficiency, accuracy, and professionalism in a fast-paced environment.

Key Responsibilities

• Administrative and Executive Support
• Provide calendar support for two senior leaders, including scheduling, coordination, and meeting logistics
• Manage studio and conference room calendars
• Coordinate domestic and international travel arrangements
• Process expense reconciliation and reporting in accordance with Microsoft policies

• Studio and Facilities Operations
• Support building access management and space compliance documentation
• Maintain conference rooms, shared spaces, and storage areas, including organization and downsizing initiatives
• Manage hardware and peripheral inventory, including procurement and lifecycle tracking

• Meetings and Events
• Provide end-to-end meeting support, including space reservations, logistics, and catering coordination
• Support studio and team events, including planning, setup, vendor coordination, onsite supervision, and billing reconciliation
• Provide executional support for Xbox Game Studios initiatives, including catering and operational logistics

• Business and Project Support
• Support department financial operations and procurement of goods and services
• Manage vendor relationships for office supplies, equipment, and services
• Provide general office support and contribute to special projects as assigned
• Deliver project coordination and execution support as business needs require

• Contractor performance will be evaluated based on:
• Timely completion of assigned tasks and deliverables
• Accuracy, quality, and consistency of work output
• Ability to meet deadlines in a dynamic studio environment

Unique Selling Points

• Opportunity to support a top studio, creators of the award-winning franchises
• Exposure to a high-visibility product launches
• Broader scope of responsibility than traditional administrative roles, offering skill expansion across executive support, operations, events, and studio management
• Collaborative, high-impact role within a world-class game development studio

Required Skills and Qualifications

• Education: Bachelor's degree or equivalent professional experience in administrative, business, or operations support

• Experience: Demonstrated experience supporting senior executives in a complex, enterprise environment
• Proven background in administrative operations within large, matrixed organizations, preferably in technology or gaming studios

• Core Skills: Advanced proficiency with Microsoft tools, including Outlook, Teams, Excel, and SharePoint
• Expertise in executive calendar management, travel coordination, and expense processing
• Strong organizational, prioritization, and multitasking capabilities
• Experience supporting facilities, space, and event operations
• High attention to detail with the ability to manage confidential information

• Candidate Requirements: Highly collaborative and service-oriented professional
• Ability to thrive in a fast-paced, high-volume environment with competing priorities
• Comfortable supporting all levels of management and external business partners
• Availability to work onsite to support studio operations