Accounts Payable Specialist

Job Description

Job Description

We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role is responsible for the accurate and timely processing of accounts payable invoices across multiple business entities.

The ideal candidate is highly organized, dependable, and able to manage a high volume of transactions while maintaining accuracy and attention to detail. This position works closely with accounting and operations teams to ensure invoices are properly coded, approved, processed, and paid on schedule.

If you enjoy solving problems, staying organized, and working in a collaborative, fast-paced environment, we'd love to hear from you.

Key Responsibilities

• Receive, organize, and track vendor invoices submitted through email, mail, and electronic systems.
• Review invoices for completeness, accuracy, duplicate billing, proper vendor information, billing periods, and supporting documentation.
• Enter invoices into the accounting system and assign the correct business entity, general ledger account, purchase order, and related accounting information.
• Maintain accurate separation of invoices, vendors, coding, approvals, and payments across multiple legal entities.
• Route invoices through established approval workflows and proactively follow up with approvers to ensure timely processing.
• Research and resolve invoice discrepancies, missing documentation, credits, duplicate charges, and coding issues.
• Prepare scheduled payment runs, including payment verification, check printing, electronic payment processing, and supporting documentation.
• Distribute payments and remittance information while maintaining accurate payment records and documentation.
• Respond professionally to vendor and internal inquiries regarding invoice status, approvals, coding, and payment timing.
• Assist with reporting, audit requests, year-end 1099 support, process improvements, and other accounting duties as assigned.

What We're Looking For

Core Competencies

• Exceptional attention to detail and commitment to accuracy.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to remain productive and professional in a fast-paced environment with frequent interruptions.
• Flexible and adaptable to changing priorities, systems, and processes.
• Comfortable learning and working within complex accounting and database-driven software systems.
• Strong follow-through and sound judgment when researching and resolving issues.
• Effective communication skills and a collaborative approach to working with cross-functional teams.
• Strong learning aptitude and curiosity, particularly in understanding complex accounting structures and transaction flows.
• Willingness to learn established procedures and adapt to company-specific processes.
• High level of professionalism, integrity, and discretion when handling financial information.

BENEFITS OFFERED

-SALARY RANGE: $25.00-$30.00/hour

• Healthcare Benefits: Medical, Dental, and Vision.

• Other Insurance: Short term and long-term disability insurance

• Retirement Plan: 401k with Employer Match

• Paid time off and 11 paid holidays

Qualifications

• Prior experience in bookkeeping, accounts payable, accounting support, or high-volume data entry preferred.
• Demonstrated aptitude, accuracy, attention to detail, and willingness to learn will be considered in lieu of extensive experience.
• Strong proficiency with Microsoft Office applications, including Excel, Word, Outlook, Teams, PowerPoint, and SharePoint.
• Experience with accounting software preferred.
• Experience with Yardi is a plus but not required; willingness to learn complex accounting systems is essential.
• Strong problem-solving, time management, and organizational skills.
• Ability to prioritize work effectively and meet deadlines in a busy environment.
• Enjoy working as part of a collaborative and energetic team.