Accounts Payable Specialist

Job Description

Job Description

We are seeking a detail-oriented and organized  Accounts Payable Specialist to join our accounting team. The ideal candidate will be responsible for managing the day-to-day accounts payable process, ensuring invoices are accurately processed and paid on time, maintaining vendor relationships, and supporting the overall efficiency and accuracy of our accounting operations.

The successful candidate will be comfortable working in a fast-paced environment, have strong attention to detail, and take ownership of their work from invoice receipt through payment and reconciliation.

Key Responsibilities

• Process and accurately code invoices, expense reports, and other accounts payable transactions.
• Verify invoices against purchase orders, contracts, and supporting documentation.
• Ensure invoices are properly approved and entered into the accounting system.
• Prepare and process weekly or scheduled payment runs.
• Maintain accurate vendor records, including W-9s, payment information, and contact details.
• Reconcile vendor statements and research discrepancies.
• Respond to vendor inquiries and resolve payment-related issues in a timely and professional manner.
• Monitor accounts payable aging and help ensure invoices are paid according to established terms.
• Assist with month-end and year-end close activities, including AP reconciliations and accruals.
• Maintain organized and accurate electronic and physical accounting records.
• Assist with audits by providing supporting documentation as requested.
• Identify opportunities to improve AP processes, controls, and efficiency.
• Perform other accounting and administrative duties as needed.

Qualifications

• 2+ years of accounts payable or related accounting experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Ability to work independently while also collaborating effectively with the accounting team.
• Strong problem-solving and analytical skills.
• High level of integrity and discretion when handling financial information.