AP/AR Administrative Coordinator

Job Description

Job Description

Accounts Payable / Accounts Receivable & Administrative Coordinator

Pay: $24.00–$29.00/hour ($50,000–$60,000 annually)
Schedule: Monday–Friday
Industry: Industrial Services / Petrochemical Support

Position Summary

We are seeking an experienced Accounts Payable / Accounts Receivable Specialist to support the accounting and administrative operations of an established industrial services company serving the petrochemical industry. This position will manage day-to-day AP and AR functions, collections, customer and vendor accounts, and assist the Office Manager/Controller with accounting and office operations.

The ideal candidate will have hands-on QuickBooks experience , a solid understanding of accounting principles, and strong communication skills when working with customers and vendors.

Key Responsibilities

• Process and manage Accounts Payable , including accurate entry and maintenance of payable transactions.
• Manage Accounts Receivable , including customer accounts and outstanding balances.
• Perform AR collections and communicate professionally with customers regarding past-due accounts.
• Maintain and update customer and vendor profiles and account information.
• Assist with account reconciliations, debits/credits, and financial reporting .
• Coordinate with vendors and handle purchasing for facility-related needs .
• Maintain accurate accounting records and supporting documentation.
• Communicate with customers and vendors in a professional business-to-business (B2B) environment.
• Assist the Office Manager/Controller with accounting, reporting, and administrative responsibilities as needed.

Qualifications

• Previous Accounts Payable and Accounts Receivable experience required .
• Hands-on experience with Intuit QuickBooks required.
• Working knowledge of debits, credits, reconciliations, and accounting reporting .
• Proficiency with Microsoft Excel, Word, and Outlook .
• Experience with AR collections and customer account follow-up.
• Strong data entry, accuracy, and organizational skills.
• Professional written and verbal communication skills.
• Experience communicating with business customers and vendors .
• Ability to manage multiple accounting and administrative priorities independently.

Preferred: Previous experience in an industrial, manufacturing, construction, equipment rental, petrochemical, or similar B2B environment.