PAYROLL TECHNICIAN

Payroll Technician

Under the general supervision of the Payroll Manager, the Payroll Technician performs responsible accounting support and administrative work in the preparation, processing and maintenance of payroll and related accounting and financial records; and performs related duties as assigned.

Examples of essential duties:

• Assists in preparing and processing NHA payroll;
• Reviews reports to resolve errors and ensures payments are calculated in accordance with legal requirements and policies;
• Verifies, reconciles & if needed, edits imported payroll data and reports;
• Processes payments in accordance with policies and procedures;
• Generates various reports in accordance with biweekly process;
• Inputs direct deposit transactions;
• Serves as a contingent in processing biweekly/off-cycle payments; as directed by Payroll Manager;
• Calculates and processes special payroll transactions, such as retroactive pay adjustments, wage attachments (garnishments), payouts and child support payments;
• Enters W-4 & DE 4 changes;
• Prepares & processes mileage reimbursement;
• Performs payroll on-boarding of hires, including time off plans;
• Assists with review of time off plans according to employment status;
• Fields employee questions regarding payments in accordance with policies and procedures;
• Reconciles employee wage liens and garnishments;
• Assists with reconciling and initiating payroll and tax withholding reports to federal and state government agencies;
• Assists with reconciling and filing year-end payroll reports;
• Provides detailed reports for internal/external auditors;
• Files accounting documents and reports;
• Generates, sorts, copies and distributes standard accounting reports and documents and ad hoc reports as requested;

Desired minimum qualifications:

• Knowledge of NHA rules, procedures and practices governing payroll and related financial transactions.
• Federal, state and NHA regulations, rules and guidelines applicable to payroll.
• Basic accounting practices and procedures.
• Methods, practices, documents and terminology used in processing accounting transactions and in financial recordkeeping.
• Fundamental accounting and internal control policies and procedures.
• Standard office practices and procedures, including filing and recordkeeping.
• Basic principles and practices of business communication.

Ability to:

• Operate a computer and standard word processing and spreadsheet software and other standard office equipment.
• Organize, set priorities and exercise sound judgment within established guidelines.
• Interpret, apply and reach sound decisions in accordance with applicable laws, rules, regulations, policies and department procedures.
• Make calculations and tabulations and review fiscal and related documents accurately.
• Understand and carry out written and oral instructions.
• Prepare clear and accurate payroll records, reports and correspondence.
• Work effectively and courteously with staff, representatives of other agencies, vendors and others encountered in the course of work.

Training & experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; and/or at least five (5) years of progressively responsible experience in the complexity of processing payroll; or an equivalent combination of education, training and experience. College-level course work in accounting and/or bookkeeping is highly desirable.

Language skills:

Ability to effectively present information and respond to questions primarily in English; demonstrated written / oral communication skills.

Mathematical skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Licenses, certificates & special requirements:

Must have a valid California Driver's License. Must pass and maintain a criminal background check clearance. Must provide proof of COVID 19 vaccination status.

Physical and Mental Demands

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; and use hands repetitively to operate, finger, handle or feel office equipment; and reach with hands and arms. Employees are regularly required to stand and walk and lift at least twenty-five (25) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental demands:

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret numerical and accounting data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information and skills; perform highly detailed work with a high degree of accuracy on multiple, concurrent tasks with frequent interruptions; and establish and maintain effective working relationships with Association staff and others encountered in the course of work.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet.

Neighborhood House Association