Accounts Payable Administrator

Job Description

Position Summary

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We are seeking a detail-oriented and organized Accounts Payable Administrator to join our Accounting team. Under the daily direction of the Controller, the Accounts Payable Administrator is responsible for supporting the accounting, property management, and construction teams with accounts payable functions.

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The ideal candidate is highly organized, accurate, dependable, and comfortable working in a deadline-driven environment while managing multiple priorities.

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Essential Duties & Responsibilities

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• Review and analyze invoices to ensure expenses are charged to the appropriate accounts.
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• Process vendor payments accurately and in a timely manner.
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• Verify vendor accounts by reconciling monthly statements and researching discrepancies.
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• Reconcile processed work by verifying entries and account balances.
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• Assist with monthly mortgage processing.
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• Verify that invoices have received the appropriate approvals prior to processing payments.
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• Verify applicable lien releases are on file and agree with payment amounts prior to issuing checks.
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• Research invoice, payment, and account discrepancies under the direction of the Controller.
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• Maintain accurate and organized accounts payable records and documentation.
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• Follow established accounting policies, procedures, and internal controls.
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• Collaborate with property, accounting, construction, and other internal teams to evaluate and resolve discrepancies.
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• Communicate professionally with vendors and internal team members regarding invoices and payments.
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• Assist with additional accounting and administrative responsibilities as assigned.
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Required Experience & Skills

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• Proficiency in Microsoft Word, Excel, and Outlook .
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• Previous accounts payable, accounting, bookkeeping, or related administrative experience preferred.
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• Experience with Yardi and PayScan preferred.
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• Strong attention to detail and commitment to accuracy.
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• Excellent organizational and time-management skills.
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• Ability to prioritize multiple responsibilities and meet deadlines.
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• Ability to work independently while also contributing effectively as part of a team.
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• Strong problem-solving and reconciliation skills.
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• Ability to maintain confidential financial and business information.
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Mathematical Skills

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Ability to add, subtract, multiply, and divide using whole numbers, fractions, decimals, and percentages.

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Reasoning Ability

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Ability to identify and resolve routine problems involving concrete variables and standardized accounting procedures.

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Communication Skills

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Ability to read and understand instructions, correspondence, invoices, and business documents. Must also be able to prepare clear and professional written correspondence and communicate effectively with vendors and internal team members.

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Education & Training

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• High school diploma or equivalent required.
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• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
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Physical Requirements

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• Ability to sit and work at a computer for extended periods.
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• Regular use of a computer keyboard, calculator, telephone, and other standard office equipment.
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• Ability to use hands for filing, handling invoices, operating office equipment, and other administrative functions.
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• May occasionally be required to stand, walk, bend, kneel, crouch, push, or pull.
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• Ability to occasionally lift and/or move up to 20 pounds .
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• Work is primarily performed indoors in a typical professional office environment.
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Additional Information

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This job posting is not intended to contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change or additional duties may be assigned at any time based on business needs.

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This job description does not constitute an employment contract. Employment is subject to applicable company policies and employment laws.

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What We Offer

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• 10+ days of paid vacation , paid sick leave, and a paid day off for your birthday
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• 9 paid company holidays
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• 401(k) retirement plan with a 50% company match up to 8%
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• Comprehensive medical, dental, and vision insurance with employer contributions
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• 15% apartment rental discount for eligible employees
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• Tuition reimbursement for undergraduate and graduate courses, certifications, and seminars
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• Employer-paid Term Life & AD&D Insurance
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• Employer-paid Short-Term Disability
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• Wellness program and gym membership
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• Opportunities for professional development and career growth
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• • Discretionary performance bonuses
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