Administrative Assistant - Private Investment Firm

A leading investment firm is seeking a professional, polished, and personable Administrative Assistant to join its team in a highly visible, front-facing role. This is a great opportunity for an early-career professional who enjoys working in a fast-paced office environment, interacting with people, and taking on a variety of administrative responsibilities. The ideal candidate will be warm, organized, proactive, and eager to learn , with strong communication skills and a professional presence. Responsibilities: Provide backup coverage for the reception desk, including greeting guests, answering phones, and coordinating deliveries Assist with conference room scheduling, meeting logistics, and general office organization Support breakfast, lunch, and other in-office meetings as needed Help manage office supplies, mail, deliveries, and day-to-day office needs Assist with basic technology and equipment coordination, including helping track requests and preparing equipment for new hires Support the planning and execution of company events, meetings, and team gatherings Provide backup administrative support to Executive Assistants, including scheduling, calendar coordination, and ad hoc projects Assist with travel arrangements, expense reports, invoices, and other general administrative tasks Coordinate with vendors and building management as needed Take on additional administrative projects and responsibilities as they arise Qualifications: Bachelor's degree required 1–2 years of professional administrative or office experience Strong written and verbal communication skills Proficiency in Microsoft Office, particularly Outlook Highly organized with strong attention to detail Polished, professional, and approachable demeanor Comfortable in a front-facing role and interacting with employees, executives, and guests Proactive, dependable, and willing to jump in wherever needed Ability to multitask, prioritize, and remain composed in a fast-paced environment Positive attitude and genuine interest in building a career in administrative support #J-18808-Ljbffr Mission Staffing