Contract Specialist

$26.57 - $39.86 Hourly

$55,273 - $82,909 Annually

This position is a Pay Band C7

Posting Details

At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives of children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. Whether you are in the field supporting families face-to-face, working behind the scenes to improve systems, or helping to shape the agency from a leadership level, your work here has purpose and long-lasting impact. Join a team that values integrity, resilience, and service and be part of meaningful change for New Mexico's future.

THIS POSTING WILL BE USED IN ONGOING RECRUITMENT AND WILL REMAIN OPEN UNTIL ALL POSITIONS HAVE BEEN FILLED.

THIS POSTING MAY BE USED TO FILL MULTIPLE VACANCIES.

*APPLICATIONS SUBMITTED WITHOUT WORK EXPERIENCE OR A RESUME WILL NOT BE CONSIDERED. IF ATTACHING A RESUME, RESUME MUST INCLUDE DATES OF EMPLOYMENT FOR EACH JOB (MONTH & YEAR) AND DETAILS OF WORK EXPERIENCE/JOB DUTIES*


Why does the job exist?

Incumbent will assist with coordination of statewide contracts for assigned divisions within CYFD. This includes development of RFPs, professional service contracts, general service contracts, intergovernmental agreements, contract expenditures/payments and providing technical assistance and training to contractors under both federal grants and state general fund. This position plays a very important part for vendors receiving payment for services rendered. Incumbent will process all invoices for Protective Services by creating vouchers in SHARE and ensuring DFA receives all necessary documentation to pay vendor. This position will be the lead point of contact for execution of agreements and adjustments within Falling Colors.


How does it get done?

This position will assist Contract Development Unit (CDU) to develop, execute, enter, and agreements into the Falling Colors system. This position will also assist the CDU to independently perform all tasks involved in the accurate development, facilitation and oversight of the agency's binding agreements, which include, but are not limited to, Professional Services Contracts, General Serviced Contracts, Amendments, Small Purchase Contracts, Request for Proposals (RFP), Request for Quotations (RFQ), Request for Information (RFI), Invitation to Bid (1TB), and Sole Source Procurement's. This position is responsible for developing, interpreting, assembling, reviewing, routing, tracking, distributing, filing, and maintaining all required documentation in hard copy and electronic copy, associated with the agency's procurement vehicles, contracts and agreements, in alignment with all applicable agency, state and federal laws rules and regulations.


Who are the customers?

Childre, Youth, & Families across New Mexico, professionals providing services to children and department employees.


Ideal Candidate

Experience and knowledge in the following areas:

New Mexico Procurement Codes;
New Mexico Administrative Code
Manual Model of Accounting Practices;
State Purchasing Division Procurement Policy Memos;
Have strong communication skills;
Strong Customer Services Skills;
Knowledge of the SHARE Financial system including running SHARE reports


Minimum Qualification

Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.


Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Pre-employment background investigation is required and is conditional pending results.


Working Conditions

Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Must be able to lift 20 lbs.


Supplemental Information

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Agency Contact Information: Jerrold Roybal-Chavez, View phone number on click.appcast.io. Email


For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.