Office Coordinator

Office Coordinator

We are seeking an organized, outgoing, and dependable Office Coordinator to support daily office operations and employee engagement initiatives in a fast-paced professional environment. This role is primarily focused on coordinating food service, employee events, and office hospitality, while also providing essential administrative and front desk support to the QISG leadership team.

Office Operations & Administrative Support

• Stock and maintain office snacks, beverages, coffee stations, kitchen, conference rooms, and common areas
• Order, receive, unpack, organize, and manage inventory of office supplies and backstock items
• Provide front desk coverage; answer and transfer incoming calls, greet and direct visitors and clients professionally
• Coordinate and schedule travel, meetings, and appointments for managers and supervisors
• Retrieve information from records, email, and documents; prepare written summaries as needed
• Respond to and resolve administrative inquiries and questions
• Coordinate visitor and new hire seating arrangements
• Retrieve, distribute, and send outgoing mail; prepare FedEx packages
• Adhere to internal standards, policies, and procedures
• Perform special projects and complete other duties as assigned

Event & Food Coordination

• Coordinate, set up, and clean up monthly office meals for groups of 100+ employees
• One monthly breakfast and one monthly lunch
• Additional meals or refreshments as needed
• Coordinate monthly employee celebrations including creating and sending e-vites and purchasing treats and supplies
• Plan and execute on-site and off-site team building events including happy hours, quarterly events, company celebrations, baby showers, and holiday parties
• Communicate with vendors, caterers, venues, and internal teams to ensure all events run smoothly
• Track scheduling details, event supplies, food orders, and RSVPs

What You'll Bring

• High school diploma, or equivalent
• 2+ years of experience in an administrative support role
• Prior experience coordinating events, meetings, or office hospitality required
• Strong organizational and time management skills with the ability to manage multiple tasks and deadlines
• Strong communication skills verbal and written
• Outgoing, professional, and service-oriented personality
• Ability to work independently
• Detail-oriented and proactive with a positive, team-first mindset
• Comfortable working in a fast-paced environment and interacting with people at all levels
• Ability to lift and move event or supply items as needed
• Proficiency with Microsoft Office

What You'll Get

• QISG Benefits Highlights
• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings:
• Identity Theft Protection
• Accident Insurance
• Voluntary Life (spouse and child)
• Critical Illness
• Hospital Indemnity
• Pet Insurance

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.