Executive Administrator

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a premier commercial real estate brokerage firm specializing in investment sales, financing, research, and advisory services. With a national platform spanning 80+ offices across the U.S. and Canada, the firm completed over 8,800 transactions in 2025, with $50.8 billion in sales volume. Our mission is to help our clients create and preserve wealth through exceptional real estate investment expertise and service. The Executive Administrator is responsible for supporting a high-performing team through a broad range of administrative and operational tasks. This position involves managing projects, coordinating communications, organizing documentation, and ensuring smooth day-to-day operations. This position includes both independent work and collaboration with team members across various functions. The base salary range for this role is $120,000 – $140,000 per year. This position is eligible for a discretionary performance‑based bonus. The exact bonus amount is not guaranteed and will vary based on individual performance, team results, and company performance. Actual pay will be determined by factors such as education, experience, and job‑related skills relevant to the role. Marcus & Millichap is a multi‑state employer and posted salary ranges are provided in good faith for compliance with all relevant pay‑transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions. Responsibilities Provide administrative support including calendar management, meeting coordination, and document preparation. Manage real estate transaction processes, including drafting and organizing key documents such as Letters of Intent, Purchase and Sale Agreements, Representation Agreements, and Addendums. Conduct research and compile data related to market trends, comparable properties, and transaction activity. Maintain and update internal databases and tracking systems. Prepare meeting materials, take notes, and follow up on action items. Assist with the creation and maintenance of organizational documents and workflows. Coordinate travel arrangements, expense reports, and other logistical needs. Communicate with internal and external stakeholders to ensure timely and accurate information flow. Handle confidential information with discretion. Support special projects and initiatives. May perform other duties as assigned. Qualifications Strong proficiency in Microsoft Office Suite, especially Excel. Proficiency in Adobe Creative Suite, including Photoshop, InDesign, Illustrator, and Lightroom. Exceptional organizational and problem‑solving skills. Excellent written and verbal communication abilities. Ability to manage multiple priorities and meet deadlines. Strong attention to detail and commitment to quality. Demonstrated ability to work independently while proactively contributing to team objectives and collaborative outcomes. Comfortable working in a fast‑paced, team‑oriented environment. Proven ability to handle and maintain confidential and sensitive information with discretion. Bachelor’s degree in business administration or a related field is preferred. Experience supporting high‑performing teams or executives is a plus. Experience managing projects end‑to‑end with a technical focus is preferred. Knowledge of customer relationship management (CRM) systems and human resource information systems (HRIS) platforms is a bonus. Familiarity with real estate transactions or related documentation is beneficial. Benefits Marcus & Millichap offers a comprehensive benefits package designed to support employees’ health, well‑being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans: Health, dental, and vision insurance Paid time off and paid holidays 401(k) retirement plan with employer matching contributions Life and disability insurance #J-18808-Ljbffr