Executive Assistant

Executive AssistantWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive team and help keep day-to-day operations running smoothly. This position is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and can confidently manage multiple priorities at once.As an Executive Assistant, you will work closely with management, customers, vendors, sales, production, design, and warehouse teams. You will play an important role in coordinating projects, tracking orders, managing communication, and making sure important details don't fall through the cracks.Key ResponsibilitiesProvide administrative and organizational support to company executives and managementManage calendars, meetings, appointments, and follow-upsCoordinate communication between executives, customers, vendors, and internal departmentsMonitor and follow up on customer inquiries, orders, quotes, approvals, and deadlinesHelp track custom uniform and apparel orders from initial inquiry through production and deliveryMaintain organized spreadsheets, order information, customer records, and project detailsAssist with preparing quotes, invoices, order documentation, and customer correspondenceCommunicate with vendors regarding product availability, pricing, samples, and order statusCoordinate with design and production teams to ensure projects remain on scheduleIdentify outstanding tasks and proactively follow up with the appropriate team membersHelp resolve customer service issues and escalate matters to management when neededAssist with special projects, events, team stores, and company initiativesHandle confidential information with professionalism and discretionProvide general office support as neededWhat We're Looking For1+ years of experience in an executive assistant, administrative, or similar roleExceptional organizational and time-management skillsStrong attention to detail and ability to catch errors before they become problemsExcellent written and verbal communication skillsAbility to manage multiple projects and deadlines simultaneouslyStrong follow-up skills and a proactive approach to getting things doneComfortable communicating with customers, vendors, and internal teamsProficiency with Microsoft Office, particularly Excel and OutlookAbility to learn and navigate multiple software systemsProfessional, dependable, and positive attitudeAbility to work independently while also being a strong team player