Office Coordinator

Job Description

Job Description

About Us

Premier Property Maintenance is a rapidly growing landscaping company serving the Twin Cities metro area. We take pride in delivering high-quality work, strong customer service, and efficient operations. We are looking for a dependable, detail-oriented Office Coordinator to support our daily administrative functions. We are currently seeking applications and will be conducting interviews during April and May with a preferred start date of June 1st.

Position Overview

This role is primarily focused on data entry, customer communication, and maintaining accurate records across our systems. You will play a key role in keeping the office organized, supporting the field team, and ensuring billing and administrative processes run smoothly.

Key Responsibilities

• Answer incoming calls and assist customers with questions, scheduling, and basic support
• Accurately enter and maintain data in company systems (CRM, QuickBooks Online, Excel)
• Prepare and send invoices, and assist with tracking customer payments
• Support accounts receivable by updating records and following up on outstanding balances as needed
• Maintain organized digital and physical files
• Assist with scheduling and coordination between office and field staff
• Support general office operations and administrative tasks

Required Qualifications:

• High school diploma or GED
• Strong attention to detail and accuracy in data entry
• Comfortable working in multiple software systems
• Experience with Microsoft Excel and/or Google Workspace
• Strong organizational and time management skills
• Clear communication and customer service skills
• Reliable and able to work independently
• Basic understanding of invoicing, accounts receivable, or billing processes

Preferred Qualifications:

• Associate’s degree or higher in business, accounting, or a related field
• Experience with QuickBooks Online (accounting software)
• Experience with CRM/job management systems
• Knowledge of sales tax reporting
• Familiarity with basic HR practices or employment laws
• Bilingual in English and Spanish
• Experience in landscaping, construction, or service-based industries

Compensation & Schedule

• Pay: $17 - $24/hour (based on experience) + raise after annual review
• Schedule: Monday - Friday, 8 AM – 4:30 PM
• Hybrid work-from-home flexibility may be available on a partial basis for the right candidate after initial training
• Paid Time Off: 48 hours of PTO annually

What We’re Looking For

• Dependable and consistent
• Positive attitude and team-oriented
• Willingness to learn and grow with the company

Drug-Free Workplace:
Premier Property Maintenance is a drug-free workplace. As a condition of employment, all new team members are required to pass a pre-employment drug test and may be subject to random drug testing during employment. Post-accident and/or safety-incident drug testing is also required.

Tobacco-Free Policy:
Premier Property Maintenance maintains a smoke-free and tobacco-free work environment. The use of tobacco products (including cigarettes, e-cigarettes, pipes, cigars, snuff, or chewing tobacco) is prohibited during work hours, on customer sites, on company property, and in company vehicles or equipment.

Equal Opportunity Employer:
Premier Property Maintenance is an equal opportunity employer that values diversity. All employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, national origin, or any other protected status.