Accounts Payable Specialist

Job Description

Job Description

A non-profit organization in Beverly Hills is hiring an AP Specialist on a contract-to-hire basis. The Accounts Payable Specialist is responsible for full-cycle AP processing, including vendor invoices, employee expense reports, credit card administration, payment cycles, and process improvements. This role will also investigate and resolve invoice discrepancies, vendor issues, and payment exceptions while supporting accurate and efficient AP operations. Experience with NetSuite, Excel, and Concur is required.

The ideal candidate is detail-oriented, proactive, and able to work independently in a fast-paced environment with strong communication skills and solid full-cycle accounts payable experience.

Responsibilities:

Manage the full-cycle accounts payable process

Review, code, and process vendor invoices accurately and on time

Ensure invoices are properly approved and coded to the correct GL accounts, periods, departments, and programs

Process employee expense reports and corporate card statements with required documentation

Ensure payments are made according to vendor terms and contracts

Maintain recurring payment schedules and support weekly payment processing

Communicate with vendors and internal stakeholders to resolve issues and discrepancies

Manage new vendor setup, including collection of W-9s and required documentation

Perform month-end close activities, account analysis, and reconciliations

Reconcile credit card statements across expense and accounting systems

Assist with stale checks, voids, reissued payments, and annual 1099 processing

Improve AP policies, procedures, workflow, and internal controls

Support audits, vendor maintenance reviews, and ad hoc projects

Qualifications:

Bachelor’s degree in Accounting, Finance, Business, or related field

5+ years of progressive accounts payable experience

2+ years in a lead or senior AP role preferred

Strong knowledge of AP procedures and full-cycle accounting practices

Experience with process improvement and workflow development

Ability to meet deadlines in a fast-paced environment

Strong organizational, problem-solving, and communication skills

Ability to work independently and cross-functionally

High attention to detail, accuracy, confidentiality, and dependability

Customer service mindset when working with vendors and employees

Proficiency with NetSuite and Excel required

Advanced Concur experience required

This position is contract-to-hire and requires onsite work. Pay is based on experience, between $30-35/hr. 

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline.
• At least 5 years of progressively responsible accounts payable experience, including ownership of full-cycle processes and lead-level duties.
• Strong knowledge of accounts payable operations, invoice coding, payment processing, and general accounting practices.
• Hands-on experience driving process improvements that increase accuracy, efficiency, or control within AP functions.
• Proficiency with NetSuite, Excel, and Concur, with the ability to work effectively across multiple financial systems.
• Demonstrated ability to manage deadlines, solve problems independently, and stay organized in a high-volume environment.
• Strong written and verbal communication skills with a detail-focused approach to vendor and internal stakeholder interactions.
• High standards for confidentiality, customer service, and attention to detail in handling financial information.