Legal Secretary
Robert Half
Job Description
Job Description
Notable law firm is looking for an experienced Legal Secretary to support a busy litigation practice in San Jose, CA. This Legal Secretary role is ideal for a detail-oriented candidate with a strong background in civil litigation matters who can step in quickly and provide dependable support for cases in active litigation. The role is primarily on-site and offers the chance to contribute to a growing firm while handling critical court filing, calendaring, and document preparation tasks.
Responsibilities:
• Manage litigation support activities after a case enters the formal litigation phase, ensuring deadlines and filings are handled accurately.
• Prepare, revise, and organize legal documents for court submission in personal injury and civil litigation matters.
• Submit pleadings and related materials through electronic filing systems in compliance with court procedures.
• Maintain court calendars and docket deadlines by applying local court rules and tracking key litigation dates.
• Coordinate case materials and updates within Filevine to keep records complete, current, and accessible.
• Assist attorneys with hearing, filing, and case deadline preparation to support smooth day-to-day litigation operations.
• Monitor scheduling changes and adjust calendars as needed to help the legal team stay ahead of procedural requirements.
• At least 5 years of experience in a Legal Secretary or similar litigation support role.
• Strong background supporting civil litigation attorneys is preferred; prior personal injury case experience is a plus.
• Demonstrated experience with electronic court filing and court filing procedures.
• Working knowledge of local court rules, especially as they relate to calendaring and docket management.
• Ability to prepare and format legal documents with a high level of accuracy and attention to detail.
• Experience using Filevine or the ability to learn new legal case management software quickly.
• Excellent organizational skills and the ability to manage multiple deadlines in a fast-paced legal environment.
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