Administrative Assistant

Administrative Assistant

Company Overview - B. Riley FBR

B. Riley FBR, Inc. is a leading investment bank which provides corporate finance, research and sales and trading to corporate, institutional and high net worth individual clients. Investment banking services include initial secondary and follow-on offerings, institutional private placements and merger and acquisitions advisory services. The firm is nationally recognized for its highly ranked proprietary equity research.

Summary of Position

The Administrative Assistant provides administrative and general project support to various departments and senior leaders within the bank. They will assist the executives and other staff within the company with day-to-day hands-on support. They will handle confidential data; assist with compliance and operational requirements; and interact with high-level executives and clients on their behalf.

This position is located in Arlington, Virginia.

Description of Responsibilities
Screen incoming calls and correspondence and respond independently when possible. Serve as the point of contact for outside clients and internal employees in order to ensure prompt response time and efficiency of communications
Manage calendars and independently schedule appointments. Coordinate meetings, conference calls, and other executive events
Coordinate travel arrangements for department heads and/or team members
Handle a significant amount of travel logistics and manage expense reimbursement process
Serve as a gatekeeper and facilitator for many daily activities for the teams
Help maintain databases and create and maintain hard copy and electronic filing systems
Administrative support on various projects as necessary


Skills & Requirements

Qualifications
Bachelor's degree and 1-2 years of experience working in a professional environment
General knowledge and work experience within the securities industry is a plus, but not required
Excellent verbal and interpersonal skills, as well as professional phone demeanor
Ability to demonstrate discretion in handling confidential data and dealing with high-level executives
Excellent organizational skills with attention to detail. Ability to prioritize and handle multiple concurrent activities and competing priorities while meeting hard deadlines
Strong working knowledge of MS Office, including Excel and PowerPoint
Ability to quickly become familiar with complex processes and business tools and systems
The ability to work in a close, team-oriented environment