Administrative Assistant/Staff Officer

Overview

Play a vital role in supporting critical national security operations by joining our team in Arlington as an Administrative Assistant/Staff Officer. In this position, you will apply your exceptional organizational and communication skills to process military and civilian awards, manage staff action packages, and provide senior-level administrative support within the J2 directorate. This is an opportunity to work alongside senior intelligence professionals at the forefront of the Intelligence Community, directly contributing to the mission readiness and recognition of the workforce that safeguards our nation.

Work Schedule and Location:

Work Location: This role is 100% onsite at J2 Pentagon, Arlington, Virginia.

Responsibilities

• Processing Military and Civilian Evaluations and Awards, serving as the primary point of contact for award recommendations and evaluation packages within J21
• Preparing and editing staff packages for executive review, signature, and filing, with emphasis on civilian award recommendations, military/civilian letters, and internal/external memorandums
• Receiving, processing, staffing, and tracking staff actions throughout their entire life cycle in support of J21 tasking systems
• Performing requirements processing in DARTS and ETMS2 in support of award and evaluation workflows
• Updating and maintaining relevant databases, shared drives, and SharePoint to ensure accurate tracking of awards and evaluation status
• Providing senior-level staff action support to task managers and subordinate organizations as required
• Preparing packages and communications for review and routing, ensuring completion within specified suspense dates with a high degree of accuracy
• Providing general administrative support via in-person, telephone, and email communications as directed by J21 leadership

Qualifications

Required:

• Active TS/SCI clearance with a CI polygraph
• 3+ years of experience in administrative or operational support to DoD or IC elements
• Working knowledge of military and civilian evaluation and awards processes, including familiarity with military terminology and staff action workflows
• High level of skill in oral and written communication, with the ability to produce clear, concise products while handling sensitive matters with discretion
• Working knowledge of regulations, directives, and procedures governing the control of highly classified materials
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint)
• Working knowledge of SharePoint and shared drive management
• Ability to type a minimum of 30 words per minute

Desired:

• General knowledge of OSD, Defense agencies, Military Departments, and the IC to understand organizational relationships and external coordination requirements
• Familiarity with DARTS, ETMS2, or similar DoD tasking and requirements management systems
• Familiarity with the J2 directorate mission, functions, and organizational relationships

FWI is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Pay Range

$39-$48/hr