Accounting Coordinator

Benefits:

401(k)

401(k) matching

Bonus based on performance

Dental insurance

Health insurance

Paid time off

Vision insurance

Accounting Coordinator

Location: Carrollton, TX (In-Office) Position Type: Full-Time, Salaried Schedule: Monday-Friday, 8:00 AM - 5:00 PM Reports To: Director of Operations / Finance Leadership

Position Summary

We are seeking a highly organized, detail-oriented Accounting Coordinator to join our team in Carrollton, Texas. This is a full-time, in-office position responsible for supporting the day-to-day accounting and financial operations of the company, including Accounts Receivable, Accounts Payable, payroll processing, bank reconciliations, and general bookkeeping activities.

The ideal candidate is experienced in managing multiple accounting functions, possesses strong analytical and organizational skills, and thrives in a fast-paced, team-oriented environment. Beyond that, we are looking for an individual who has the desire to improve our accounting practices and workflows; and not just continue the systems we already have in place. While this position includes some administrative and HR-related responsibilities, the primary focus is accounting, bookkeeping, payroll, and financial administration.

Key Responsibilities

Accounts Receivable (A/R)

Process customer invoices accurately and in a timely manner.

Monitor outstanding balances and follow up on past-due accounts.

Apply customer payments and maintain accurate account records.

Resolve billing discrepancies with customers and internal teams.

Prepare A/R aging reports and communicate collection status to management.

Accounts Payable (A/P)

Process vendor invoices and ensure proper coding and approvals.

Schedule and prepare vendor payments.

Maintain vendor records and payment history.

Reconcile vendor statements and resolve discrepancies.

Ensure timely and accurate payment processing.

Payroll Administration

Process weekly payroll using ADP.

Verify employee hours, deductions, and payroll-related changes.

Maintain payroll records and ensure confidentiality.

Assist with payroll reporting and compliance requirements.

Bookkeeping & Accounting

Maintain accurate financial records within QuickBooks Online.

Match and reconcile bank and credit card transactions.

Perform monthly bank reconciliations and account analysis.

Assist with month-end and year-end closing activities.

Prepare accounting reports as requested by management.

Support external accountants and auditors with documentation and reporting.

Ensure accuracy and completeness of financial data and records.

Administrative, Customer Service & HR Support

Answer incoming phone calls and assist customers, vendors, and visitors as needed.

Assist with employee onboarding documentation and personnel record maintenance.

Support benefits administration and employee documentation.

Maintain vendor files and W-9 documentation.

Maintain insurance certificates and related compliance records.

Assist with contract administration, documentation, and recordkeeping.

Maintain, organize, and continuously improve digital and paper filing systems.

Support ownership and management with special projects and business initiatives.

Serve as a support resource for general office operations.

Maintain confidentiality when handling employee, customer, and company information.

Required Qualifications

Associate's degree in Accounting, Finance, Business Administration, or related field preferred.

Minimum of 3 years of experience in accounting, bookkeeping, payroll, or financial administration.

Strong understanding of accounting principles and bookkeeping practices.

Experience managing both Accounts Payable and Accounts Receivable processes.

Experience processing payroll.

Excellent attention to detail and accuracy.

Strong organizational and time-management skills.

Ability to manage multiple priorities and meet deadlines.

Strong verbal and written communication skills.

Ability to handle confidential information with professionalism and discretion.

Required Software Expertise

Candidates must demonstrate advanced proficiency in:

QuickBooks Online (QBO)

Microsoft Excel

Pivot Tables

VLOOKUP/XLOOKUP

Data organization, analysis, and reporting

ADP Payroll Systems

Preferred Qualifications

Experience with the following software is a plus, but not required:

Expensify

Billtrust

Additional experience in employee onboarding, benefits administration, or related HR support functions is also preferred.

Desired Attributes

Self-motivated and dependable

Strong problem-solving skills

Highly organized and detail-oriented

Able to work independently and as part of a team

Positive, professional attitude

Comfortable working in a fast-paced environment

Committed to accuracy, accountability, and continuous improvement

Compensation & Benefits

We offer a competitive salary based on experience and qualifications, along with:

401(k) Plan

Health, Dental, and Vision Insurance

Paid Holidays

10 Days Paid Time Off (PTO)

Stable, professional work environment

Long-term growth opportunities

Why Join Our Team?

This role offers the opportunity to become a key member of our organization by owning critical accounting processes that directly support the success of the business. If you are an experienced accounting professional who enjoys a blend of bookkeeping, payroll, financial administration, and operational support, we encourage you to apply.