Executive Assistant

Administration AssistantLocation: Irving TX officePay Rate: $30/hr depending on experienceEducation:Bachelor's degree requiredHybrid Role, Candidates MUST be local to Irving and must be able to work onsite at least 2 days per week.1st Day on Assignment would be onsite / Laptop prepared onsite their first day.8am - 5pm CST Work Shift.Candidates must have at least 3+ years of experience as an Exec Assistant for consideration, ideally with experience supporting a Sr. Level Executive).All candidates must have a completed Bachelors Degree for consideration.Leadership has confirmed there is potential to extend beyond February but not guaranteed, would be heavily dependent on how well candidate does in the role.Responsibilities:Extensive calendar management including: prioritizing and scheduling meeting requests, scheduling conference calls and updating daily schedule as needed to accommodate last minute changes.Create and manage detailed domestic and international travel itineraries.Plan team meetings and events including international travel for team members.Project manage critical division-wide meetings/events and other activities that improve processes and morale, supporting our culture.Prepare presentations for team meetings and executive leadership meetingsAbility to take thorough and accurate meeting minutes and translate to a consumable format for distributionAct as the interface with internal systems to manage day to day activities such as input of performance objectives and other data, review of procurement requests etc.Process and review Purchase Orders and T&E submissionsProvide screening, fielding and prioritizing of inbound communications via telephone, mail and e-mail to resolve critical issues in a timely manner.Skills:3-5+ years' of experience as an executive assistant (supporting a senior level executive a strong plus)Flexibility and resourcefulnessYou can quickly grasp foreign topics and problem-solve your way to success without oversightNo problem is too big or small for you, and you approach any curve balls with curiosity and a "can do" attitudeExcellent time management and project management skillsYou pay attention to the details and ensure things happen well and on timeDemonstrated "customer service" mentalityYou like helping others and making their jobs a little easierYou're eager to pitch in and bring a "jack of all trades" openness to the tableDiscretion - You must demonstrate confidentiality in all business relationshipsProactivity and creativity. You always think ahead and plan for things others often overlookYou have a can-do attitude that spots issues and creates solutionsConfidence and comfort dealing with multiple personality types across many geographic and professional culturesExcellent oral and written communications skillsProficient in Microsoft Word, Outlook, PowerPoint, GSuite and ExcelAbility to travel, domestically and internationally if required