Executive Assistant I

Position: Executive Assistant I

Location: 140 6th St, Cambridge, MA 02142

Duration: 12-month contract (with potential for extension or permanent conversion)

Compensation: $21.82 - $29.10/hr (W2)

Benefits: Weekly pay, medical, dental, and vision coverage

Schedule: 40 hours per week

Work Model: Hybrid - 3 days onsite in Cambridge



Position Overview:
Biogen is seeking a proactive and highly capable Executive Assistant to serve as a strategic partner to the Leadership Team (LT). This role goes beyond traditional administrative support, blending high-level executive assistance with light project management responsibilities. The ideal candidate will act as a central point of coordination for the department, driving operational efficiency, managing complex logistics, and maintaining a polished and professional office environment.



Key Responsibilities:

• Calendar Management: Oversee and manage complex, high-volume Outlook calendars, proactively resolving conflicts and prioritizing critical engagements.
• Travel & Logistics Coordination: Plan and manage domestic and international travel arrangements, ensuring compliance with corporate policies and efficient scheduling for leadership.
• Financial Operations: Administer the full lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs), including tracking, processing, and supporting timely budget reporting.
• Digital Workspace Management: Maintain and enhance SharePoint and OneDrive platforms to ensure organized, accessible, and up-to-date team resources.
• Event Planning: Collaborate with Corporate Meetings and Congress teams to support large-scale events and leadership meetings.

Qualifications:

• Experience: Minimum of 3 years of progressive administrative experience, ideally within a corporate or biotech environment.
• Education: Associate's degree required; bachelor's degree preferred.
• Technical Skills: Advanced proficiency in Microsoft Office 365, including Outlook, SharePoint, Excel, and OneDrive.
• Core Competencies: Highly organized, solution-driven, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism under pressure.
• Communication: Strong verbal and written communication skills, with the ability to navigate ambiguity and interact effectively with senior leadership.