Executive Assistant I

Position: Executive Assistant I Location: 140 6th St, Cambridge, MA 02142 Duration: 12-month contract (with potential for extension or permanent conversion) Compensation: $21.82 - $29.10/hr (W2) Benefits: Weekly pay, medical, dental, and vision coverage Schedule: 40 hours per week Work Model: Hybrid - 3 days onsite in Cambridge Position Overview: Biogen is seeking a proactive and highly capable Executive Assistant to serve as a strategic partner to the Leadership Team (LT). This role goes beyond traditional administrative support, blending high-level executive assistance with light project management responsibilities. The ideal candidate will act as a central point of coordination for the department, driving operational efficiency, managing complex logistics, and maintaining a polished and professional office environment. Key Responsibilities: Calendar Management: Oversee and manage complex, high-volume Outlook calendars, proactively resolving conflicts and prioritizing critical engagements. Travel & Logistics Coordination: Plan and manage domestic and international travel arrangements, ensuring compliance with corporate policies and efficient scheduling for leadership. Financial Operations: Administer the full lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs), including tracking, processing, and supporting timely budget reporting. Digital Workspace Management: Maintain and enhance SharePoint and OneDrive platforms to ensure organized, accessible, and up-to-date team resources. Event Planning: Collaborate with Corporate Meetings and Congress teams to support large-scale events and leadership meetings. Qualifications: Experience: Minimum of 3 years of progressive administrative experience, ideally within a corporate or biotech environment. Education: Associate's degree required; bachelor's degree preferred. Technical Skills: Advanced proficiency in Microsoft Office 365, including Outlook, SharePoint, Excel, and OneDrive. Core Competencies: Highly organized, solution-driven, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism under pressure. Communication: Strong verbal and written communication skills, with the ability to navigate ambiguity and interact effectively with senior leadership.