Executive Assistant

Executive Assistant

Omega Financial Services is seeking a highly organized and proactive Executive Assistant to support the executive team. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communication, and ensuring the smooth operation of daily activities within the company.

Key Responsibilities:

• Calendar Management: Schedule and manage appointments, meetings, and events for executives.
• Communication: Handle phone calls, emails, and other communications on behalf of executives.
• Document Preparation: Prepare reports, presentations, and other documents as needed.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Office Management: Oversee office operations, including supplies management, equipment maintenance, and ensuring a tidy work environment.
• Project Support: Assist with special projects, research, and any additional tasks as required by the executive team.
• Confidentiality: Maintain the highest level of discretion and confidentiality in handling sensitive information.

Qualifications:

• Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.
• Bachelor's degree in Business Administration or related field preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively.
• High level of attention to detail.
• Professional demeanor and ability to work independently.

Working Conditions:

• Full-time position.
• Office-based role at the Union, NJ location.
• Competitive salary and benefits package.

Omega Financial Services, Inc